Legal Secretary

Freeman Mathis & Gary • Walnut Creek, CA

3d • Onsite

About The Position

Freeman Mathis & Gary, LLP is seeking an enthusiastic litigation secretary to join its Walnut Creek team. The firm values teamwork, excellent communication, problem-solving, ownership, flexibility, and strong organizational skills. Successful team members are described as helpful, congenial, personable, positive, approachable, respectful, accountable, organized, timely, confidential, and responsive.

The Legal Secretary supports attorneys with legal correspondence, file management, calendar and appointment coordination, electronic court filings, and other litigation-related administrative work. The role requires the ability to organize and prioritize multiple tasks, meet time constraints with minimal supervision, and provide timely, professional service to clients, attorneys, staff, and vendors. The secretary also assists colleagues as needed to promote teamwork and cooperation.

This position is subject to the firm’s drug-free workplace policy, including successful completion of a pre-employment drug screen. Employees may also be subject to reasonable-suspicion drug testing in accordance with firm policies. The firm is an equal opportunity employer.

Requirements

• At least two years of litigation secretarial experience.
• Experience maintaining paperless files.
• Knowledge of service deadlines for various litigation tasks, including familiarity with the California Code of Civil Procedure.
• Familiarity with state and U.S. Federal Court Case Management/Electronic Case File (CM/ECF) and PACER systems, including electronic filing submissions.
• Proficiency in Microsoft Word, PowerPoint, Excel, or similar software.
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Must successfully pass a background check and drug screen.

Nice To Haves

• iManage experience.

Responsibilities

• Draft and review legal correspondence, proofreading for grammar, spelling, punctuation, and formatting errors.
• Prepare and collect conflict-of-interest checks, open new files, and maintain client files.
• Maintain attorneys’ calendars, including hearing dates, filing deadlines, and other important dates.
• Arrange client and client-related appointments for attorneys as needed.
• Respond to messages and requests in a timely manner and interact professionally with clients, attorneys, staff, and vendors.
• Submit electronic filings using court case-management and filing systems.
• Organize and prioritize tasks and complete them under time constraints with minimal supervision.
• Use Microsoft Word, PowerPoint, Excel, or similar software to perform essential duties.
• Assist other firm members when requested, based on current work priorities, and promote teamwork and mutual cooperation.

Benefits

• Competitive compensation.
• Comprehensive benefits package, including medical, dental, and vision coverage.
• HSA and FSA plans available for employees and dependents.
• Work-life balance.
• Generous paid time off policy.
• 401(k) plan with a 3% employer Safe Harbor contribution.
• 1.5% profit-sharing contribution.
• Firm-paid life insurance and long-term disability coverage.
• Employee Assistance Program.
• Year-end bonuses and referral fee programs.
• Regular firmwide socials and events.
• Positive firm culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed