Legal Secretary Jobs

About The Position

Requirements

• At least five years of legal litigation secretarial experience.
• Strong organizational skills.
• Knowledge of, or ability to learn, office procedures, rules, and regulations.
• Competency with Outlook, Word, Excel, PowerPoint, Adobe, and relevant software applications.
• Knowledge of state and federal court rules, including e-filing and applicable local rules relating to litigation.
• Effective and accurate oral and written communication skills.
• Ability to correctly apply departmental rules, complex regulations, and procedures.
• Ability to maintain confidentiality and a high degree of attention to detail.
• Ability to work under pressure and meet time-sensitive demands.
• Ability to proofread and edit routine law office documents.
• Ability to transcribe legal documents, correspondence, and reports from drafts or dictation at 70 words per minute.
• Ability to organize and prioritize multiple tasks and complete them within time constraints.
• Problem-solving skills and ability to work well in a team environment.
• Ability to periodically work overtime to perform essential duties.
• Interpersonal and customer service skills to communicate professionally with and follow instructions from diverse clients, external entities, attorneys, management, and staff.
• Ability to work in the St. Louis, Missouri office three times per week under the current hybrid schedule.

Responsibilities

• Prepare, edit, and file legal documents, including letters, memoranda, pleadings, motions, discovery, agreements, and subpoenas.
• File documents with courts, including through e-filing systems.
• Transcribe materials from electronic dictation, tapes, and handwritten documents.
• Update and maintain databases, including email lists, iCreate information, and client matter lists.
• Read, distribute, and electronically file incoming mail for assigned attorneys.
• Open new files, check conflicts of interest, and maintain client and general files.
• Periodically review files for possible closure or off-site storage.
• Greet clients and visitors and maintain a professional appearance and demeanor.
• Maintain positive client relations and provide customer service while preserving the confidentiality of attorney-client relationships.
• Establish and maintain calendars and deadline reminder systems; record court and deposition dates.
• Coordinate with attorneys, secretaries, and docketing personnel to ensure calendar accuracy.
• Schedule appointments and arrange business travel.
• Communicate deadlines, attorney travel plans, and other relevant information to administrative support staff.
• Perform other related duties and special projects as assigned.

Benefits

• Competitive compensation
• Flexible benefits program
• Generous 401(k) plan
• Reasonable accommodations for individuals with disabilities
• Supportive environment that encourages work-life balance and career development