Secretary III

Street Legal•Richland, WA

6d•$23 - $26•Onsite

About The Position

Street Legal is seeking multiple Secretary Level III employees to support the Department of Energy’s Richland Operations Office and Office of River Protection in Richland, Washington. The position is 100% on-site and reports to the Program Manager. Level III Secretaries support division-level or direct-report organizations with work of greater complexity and volume, demonstrate a deeper understanding of the work environment, and may provide cross-functional support to other organizations. The role provides administrative and clerical support, including records management, document preparation, scheduling, meeting and travel coordination, data entry, correspondence review, office supply and inventory support, and assistance with purchase and budgeting activities. The position also supports DOE Hanford emergency management requirements at the Stevens Center Complex by serving in a Staging Area Manager and/or Personnel Accountability Aide role, as described in DOE-PRO-SES procedures.

Requirements

Six to ten years of experience in an office or business environment; education and work experience may be combined.
Expertise in Microsoft Word, Outlook, Excel, and schedule management.
Experience supporting multiple customers of a manager’s staff of 5–40 individuals.
Strong clerical, administrative, and organizational capabilities.
Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint; familiarity with Microsoft messaging and collaboration software and internet management tools.
Familiarity with, or ability to learn and use, other technology management tools employed at Hanford.
Excellent responsiveness and customer service skills.
Ability to perform with relative autonomy in a fast-paced, high-stress environment handling highly visible workloads.
Ability to manage workload with minimal supervision based on knowledge of work priorities.
Ability to set and achieve goals and work successfully as an individual contributor or team member.
Ability to work under pressure and within established guidelines.
Ability to produce high-quality work with proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials and guides.
Compliance with site-specific safety and security requirements, including badging and office protocols.
Excellent communication skills.
U.S. citizenship required.

Responsibilities

Maintain simple records and file electronic and paper records and reports.
Generate reports and presentations; photocopy and collate documents, letters, and other office materials.
Coordinate and establish in-person and virtual meetings, book appointments, prevent scheduling conflicts, assemble background materials, and ensure equipment is available and operational.
Attend meetings as directed and record and report on them.
Schedule and set up conference rooms and/or offices for DOE Headquarters teams and visitors as directed.
Arrange travel, including booking flights, cars, hotels, and restaurants, and process travel authorizations and vouchers.
Screen calls, visitors, and incoming correspondence, and respond to requests for information about office procedures.
Prepare routine non-technical and complex correspondence and assist with management reports and documents.
Review outgoing materials and correspondence for internal consistency and compliance with agency procedures, and interface with technical staff to bring activities to closure.
Coordinate information to facilitate task completion and prepare presentations.
Enter, retrieve, change, and present text, tabulations, or statistical data.
Submit requests or place orders for printer and copier toner and cartridges, and distribute them as needed.
Support DOE Hanford emergency management requirements for 2420, 2430, and 2440 Stevens Center Place by serving as a Staging Area Manager and/or Personnel Accountability Aide under DOE-PRO-SES procedures.
Assist with day-to-day office supply management, including coordinating requirements, tracking deliveries, placing orders, and ensuring office supply needs are met.
Maintain office supply inventories and organize deliveries to and from the Stevens Center Complex at 2420, 2430, and 2440 Stevens Center Place in Richland, Washington.
Assist with market research to support office supplies and ancillary services.
Collect data to support budgeting for additional office supplies and ancillary service needs.
Assist federal counterparts with P-Card purchase actions and ensure actions comply with DOE-Hanford procedures.
Back up the next-level manager’s office secretary as needed.