Secretary II/III

Berkeley County Schools•Martinsburg, WV

5d•Onsite

About The Position

Serves as secretary to the principal and as a facilitator for communication and problem solving between the school and public, as well as for material acquisition, cash handling, and record keeping. Primary duties include master scheduling, attendance, enrollment, and faculty attendance. The position is at Potomack Intermediate, reports to the Building Principal/Supervisor, and has 210 contract days. The scheduled hours are 8:00 a.m. to 3:00 p.m. The listed salary range is Grade E/F, with a minimum of $33,369 and a maximum of $47,197. The role requires a high school diploma or GED, passing the West Virginia Department of Education competency exams for the secretary classification, and passing a typing test at 45 words per minute. The employee must be able to use a personal computer and related software, communicate effectively, and develop working relationships with students, staff, and the school community. Job performance is evaluated in accordance with district guidelines by the district supervisor.

Requirements

High school diploma or general education degree (GED).
Pass the West Virginia Department of Education competency exams for secretary classification.
Pass a typing test at 45 words per minute.
Ability to operate a personal computer and related software.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence and speak effectively before groups.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to apply common-sense understanding to carry out written, oral, or diagrammed instructions and to deal with problems involving several concrete variables in standardized situations.
Ability to get along with others and to exercise patience when dealing with parents and children.
Ability to develop effective working relationships with students, staff, and the school community.
Ability to communicate clearly and concisely, orally and in writing.
Ability to perform duties with awareness of district requirements and Board of Education policies.
Ability to perform the essential job functions, with reasonable accommodations where applicable.

Responsibilities

Communicate, collaborate, and cooperate with colleagues, supervisors, and students.
Handle student scheduling.
Make and receive telephone calls, take messages, and route calls.
Maintain school records and files for the building, principal, and related requirements.
Distribute mail and district flyers.
Greet visitors and work pleasantly and efficiently with parents, professional staff, and non-certified staff.
Type, prepare, distribute, and file records, reports, correspondence, and mailings related to building functions and principal needs.
Orient substitute teachers.
Process building staff attendance and payroll.
Take and transcribe notes for correspondence.
Provide appropriate first aid needs.
Attend Open House.
Order, process, and maintain office materials and equipment.
Maintain confidential information.
Administer medication according to policy and regulations, if necessary.
Operate standard office equipment.
Take in-service training as stipulated by contract.
Work with the Business Office to process purchase order numbers and petty cash as delegated by the principal.
Perform duties in accordance with the contract, West Virginia Code, and policies.
Perform other duties as assigned.