Secretary III

State of Oklahoma • McLoud, OK

5d • Onsite

About The Position

The Secretary III performs confidential secretarial work for the assistant administrator of a major service area at Mabel Bassett Correctional Center. The role may direct the work of other technical or clerical employees and requires tact and discretion when handling confidential matters.

Responsibilities include managing correspondence and communications, coordinating meetings and travel, preparing administrative materials, transcribing confidential technical or legal information, recording meeting proceedings, and supporting agency administration. The position is on-site and is not eligible for remote work.

Requirements

• Five years of clerical office work, including two years as an office manager, executive assistant, or confidential secretary; alternatively, an equivalent combination of education and experience that includes two years in one of those roles.
• Knowledge of business communication procedures and techniques, spelling, punctuation, business English, office methods, computer operations, business arithmetic, and public relations.
• Ability to type accurately from plain copy at 50 words per minute.
• Ability to handle confidential work with tact and discretion; exercise judgment in interpreting and applying rules or policy; establish and maintain working relationships; and provide direction to technical or clerical employees.

Responsibilities

• Open, scan or read, and distribute mail; compose official correspondence for the supervisor’s signature and dispose of routine correspondence.
• Screen telephone calls, provide information, refer callers to appropriate staff, answer inquiries, and receive visitors.
• Arrange conferences and meetings; maintain the supervisor’s calendar; arrange travel itineraries and accommodations; prepare and submit travel claims and expense accounts.
• Research, assemble, and summarize material and information for administrative board or commission consideration and action.
• Take and transcribe dictation of confidential, technical, or legal material requiring a high degree of accuracy; record and transcribe proceedings of meetings and conferences.
• Appear before legislative committee hearings to present facts about agency programs, mission, or budget; draft proposed legislation and propose budget items.
• Confer with administrators on staffing, budget, purchasing, contracts, or policy matters.
• Supervise or direct administrative, technical, or clerical assistants.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed