ADMINISTRATIVE SECRETARY III

Arizona Department of Administration • Tucson, AZ

13d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is seeking a self-motivated person with strong customer service skills to manage the Warden’s office at the Arizona State Prison Complex – Tucson. The position handles confidential correspondence and information and maintains filing and records retention for general office, inmate, and staff correspondence. The role is based at 10000 South Wilmot Road, Tucson, Arizona.

Requirements

• Two years of professional office experience.
• Proficiency in Microsoft Office and Google Suite.
• Knowledge of Arizona Department of Administration Personnel Rules and ADCRR policies and procedures.
• Knowledge of written and verbal communication and grammatical formatting using concise, specific, non-technical language.
• Knowledge of computer use and various word-processing and spreadsheet software.
• Knowledge of techniques for screening incoming calls and visitors.
• Skill in problem-solving and time management, establishing and maintaining interpersonal relationships, tactfully dealing with the public and staff, handling multiple tasks, and working as a self-motivated team member with minimal supervision.
• Ability to provide effective assistance to employees, investigate and resolve problems, work in a prison environment, plan and coordinate activities, establish priorities, develop effective operating procedures, meet short deadlines, and maintain confidentiality.
• Pass a background investigation and drug test.
• Maintain a current, valid, class-appropriate driver’s license and meet applicable driving-record, training, and insurance requirements when operating a vehicle on State business.
• Complete a tuberculosis test during New Employee Orientation and annually thereafter.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Manage the Complex Warden’s Office, ensuring correspondence, visitors, phone calls, and special projects are addressed and followed up on.
• Meet with the Warden to discuss issues and special projects.
• Attend meetings and take meeting minutes.
• Maintain the Warden’s calendar of events.
• Collect data for special projects from Central Office and for weekly and monthly reports.
• Prepare general office reports, memos, and correspondence.
• Retrieve and deliver mail, stock office supplies, and prepare files for retention to the Warehouse.
• Drive on State business.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days, with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Medical, dental, life, short-term disability, and long-term disability insurance options.
• Retirement program through the Arizona State Retirement System; enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans.
• Credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed