Secretary II

State of Oklahoma • Alva, FL

1d • Onsite

About The Position

Positions in this job family perform confidential secretarial duties for an agency official or administrator. At this level, the employee performs confidential secretarial work for a mid-level manager. This is an on-site position and is not eligible for remote work.

Requirements

• Three years of clerical office work, or an equivalent combination of education and experience.
• Knowledge of business communication procedures and techniques; spelling, punctuation, and business English; office methods; computer operations; business arithmetic; and public relations.
• Ability to type accurately from plain copy at a rate of 40 words per minute.
• Ability to handle confidential work with tact and discretion, exercise judgment in interpreting and applying rules or policy, and establish and maintain working relationships with others.

Responsibilities

• Open, scan or read, and distribute mail; compose official correspondence for the supervisor’s signature and dispose of routine correspondence.
• Screen telephone calls, provide information or refer callers to appropriate staff members, and answer inquiries.
• Receive visitors, answer inquiries personally, or refer visitors to the appropriate official.
• Arrange special conferences and meetings; maintain the supervisor’s calendar and advise them of commitments; arrange travel itineraries and accommodations; prepare and submit travel claims and expense accounts.
• Research, assemble, and summarize material, information, and data for administrative board or commission consideration and action.
• Take and transcribe dictation of confidential, technical, or legal material requiring a high degree of accuracy; record and transcribe proceedings of meetings and conferences.
• Appear before legislative committee hearings, alone or with the supervisor, to present facts about agency programs, mission, or budget; draft proposed legislation; propose budget items; and confer with administrators on staffing, budget, purchasing and contracts, or policy.
• Supervise administrative or clerical assistants.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed