Legal Administrative Assistant Jobs

About The Position

Requirements

• Bachelor's degree or equivalent in law.
• At least 2 years of experience in the field or a related area.
• Strong legal research and analytical skills.
• Strong computer skills, including Microsoft Word, Excel, and Outlook.
• Attention to detail and strong time-management skills, with the ability to adapt to changing priorities.
• Ability to handle confidential information professionally.
• Proactive communication and cultural awareness.
• Clear written and verbal communication skills in a professional, international environment.
• Good judgment and decision-making under pressure.
• Ability to anticipate team needs and act proactively.
• Ability to coordinate and administer projects and assignments with little supervision.
• Strong organizational and document-management skills.
• Strong English writing skills at native or bilingual level.
• Valid U.S. work permit or U.S. citizenship.

Nice To Haves

• Fluency in Spanish and/or French.

Responsibilities

• Coordinate and provide comprehensive administrative support to advocacy team members based in Geneva, New York, and Washington, D.C.
• Answer phone calls, welcome visitors, schedule meetings, and manage calendars.
• Process invoices and expense reports and support basic financial administration.
• Serve as the primary internal point of contact for matters related to the UN and Latin America advocacy team.
• Work with Directors of Advocacy and advocacy team members to keep them informed of commitments, deadlines, and priorities.
• Coordinate and support internal and external meetings, conference calls, conferences, and advocacy events, including logistics, invitations, agendas, catering when required, minutes, and follow-up on action points.
• When possible, accompany teams to events to provide on-the-ground support.
• Arrange travel for advocacy team members, their guests, and visitors.
• Prepare, format, file, and maintain legal and advocacy documents, filings, correspondence, and records, ensuring accuracy, confidentiality, compliance with internal procedures, and accessibility.
• Conduct legal and policy-related research as required.
• Draft, coordinate, edit, proofread, and format presentations, reports, briefing materials, memos, correspondence, and internal and external communications, including mass emails.
• Maintain and regularly update case information and documents in the internal case-management database in accordance with internal processes and procedures.
• Assist with preparing cases and matters for review through the Grants and Funding Program and capture updates.
• Review and route requests for assistance as part of the Legal Intake team.
• Monitor and track deadlines, deliverables, and action items to ensure timely follow-up and compliance.
• Perform related duties or special projects as assigned within the general scope of the position.