Legal Administrative Assistant

Wilson Elser - Business & Legal Professionals•Los Angeles, CA

27d•$62,000 - $97,000•Hybrid

About The Position

Wilson Elser is seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast-paced law firm environment. The role supports case management, court filings, calendars, billing, and communication to help deliver high-quality legal services. The position is based in the Los Angeles office and offers a flexible hybrid work arrangement and free parking. The position is full-time and includes eligibility for benefits such as a 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Wilson Elser describes its workplace as collaborative and focused on client service, innovation, teamwork, and mutual respect, with opportunities for professional development and advancement.

Requirements

High school diploma or equivalent.
At least 3 years of civil litigation experience, preferably in a law firm or litigation environment.
Familiarity with legal terminology, document formatting, and court procedures.
Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
Strong organizational skills and the ability to manage multiple deadlines.
Ability to maintain strict confidentiality.
Comfort working in an in-office/hybrid environment.

Nice To Haves

Experience with electronic filing systems.

Responsibilities

Provide administrative assistance to attorneys and colleagues.
Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
File documents in state, federal, and appellate courts using electronic filing applications.
Communicate with court personnel regarding procedures, rules, and deadlines.
Manage incoming mail, notices, and document distribution.
Maintain electronic and client files within the document management system.
Maintain case calendars for hearings, depositions, mediations, and deadlines, and distribute daily or weekly appearance reports.
Enter attorney time and assist with billing support, client budgets, and billing inquiries.
Prepare expense reports and assist with travel arrangements.
Manage vendor invoices, reimbursements, and check requests.
Assist with client billing inquiries, budgets, appeals, and collections.
Support additional projects and operational initiatives as needed.