Administrative Assistant Sr - Legal

Munich Re•Hartford, CT

About The Position

Munich Re America Services (MRAS), a shared service organization serving Munich Re US Property & Casualty companies and other group entities, is seeking a Senior Legal Assistant. The role provides high-level administrative and operational support to one or more attorneys handling complex legal, regulatory, and business matters. It requires autonomy, discretion, and professionalism, and serves as a trusted partner to attorneys, internal stakeholders, and external parties. The position supports legal documentation, communications, research, records, and critical legal operations, while advancing process improvements for MRAS Legal & Compliance. The role may support executive, general counsel, and other personnel as assigned. A bachelor's degree is preferred, or an equivalent combination of education and relevant work experience. Candidates must be able to travel nationally up to 10%. Applicants who require employer visa sponsorship now or in the future, including applicants holding CPT/OPT visas, will not be considered.

Requirements

Minimum of 5 years of progressive administrative experience supporting legal, compliance, executive, or professional services environments.
Ability to manage complex assignments and competing priorities with minimal supervision.
Demonstrated experience drafting, editing, and managing legal or highly confidential business documents.
Strong organizational, project coordination, and time-management skills, including the ability to manage multiple priorities simultaneously.
Exceptional attention to detail, professionalism, and discretion when handling sensitive information.
Strong written and verbal communication skills.
Proficiency in Microsoft Office applications and legal document management systems.
Ability to work independently, exercise sound judgment, and operate effectively with limited direction in a fast-paced environment.
Ability to travel nationally up to 10%.
Applicants who require employer visa sponsorship now or in the future, including applicants holding a valid CPT/OPT visa, will not be considered.

Nice To Haves

Bachelor's degree preferred, or equivalent combination of education and relevant work experience.

Responsibilities

Provide advanced administrative and legal support to one or more executives, general counsel, and other assigned personnel.
Coordinate calendars, travel arrangements, expense reporting, meeting logistics, correspondence, and related materials.
Prepare and format presentations, reports, meeting materials, and other business documentation for legal and executive audiences.
Conduct legal and business research; gather, analyze, and organize information to support legal matters, projects, and departmental initiatives.
Maintain, organize, and manage legal files, records, and documentation, ensuring accuracy, confidentiality, and accessibility.
Serve as a primary point of contact for internal clients, vendors, and external stakeholders regarding administrative and legal support matters.
Plan and coordinate complex meetings, events, legal reviews, and cross-functional discussions, including preparation of materials and follow-up actions.
Monitor critical deadlines, document submission requirements, and legal department workflows to ensure timely completion of deliverables.
Exercise independent judgment and discretion when handling sensitive, confidential, and legally privileged information.
Identify opportunities to improve processes, workflows, and operational efficiencies; recommend and implement enhancements to support department effectiveness.
Support department-wide initiatives, special projects, and strategic priorities that contribute to the Legal function and broader organization.
Build and maintain effective working relationships with attorneys, internal business partners, and external stakeholders.
Perform advanced administrative duties and other responsibilities as assigned in coordination with supervising attorneys.
Perform other duties and projects as assigned.