Legal Administrative Assistant - Finance

Haynes and Boone, LLP • Dallas, TX

5d • Onsite

About The Position

The Legal Administrative Assistant (LAA) performs full legal administrative duties for attorneys under minimal supervision. The role requires independent judgment and discretion, along with thorough knowledge of organizational procedures and precedents. The LAA supports client-related legal work and office operations, including document preparation, billing and expense administration, file and calendar maintenance, and client reception. The position reports directly to the Office Administrator/Supervisor and indirectly to assigned attorneys.

Requirements

• At least three years of experience working in a mid-sized or large law firm.
• Prior experience supporting more than one attorney.
• Working knowledge of general office procedures and strong familiarity with legal terminology related to general legal concepts and the assigned practice area(s).
• Working knowledge of and experience with the firm's technology and applications.
• Advanced word-processing and computer skills using software such as MS Word, Excel, Outlook, PowerPoint, and Adobe.
• Excellent written and verbal communication skills, including grammar, spelling, and punctuation.
• Strong phone etiquette, attention to detail, and follow-through skills.
• Knowledge of legal filing and record-keeping practices relevant to the specific practice.
• Strong organization and multitasking skills, with the ability to meet deadlines.
• Strong customer service skills, flexibility, and ability to work effectively as part of a team.
• High school diploma or equivalent.
• Ability to move around the office up to 15% of the time and remain stationary at least 85% of the time.
• Ability to operate computers and office productivity machines regularly; occasionally move documents or files weighing up to 15 pounds; communicate and exchange information constantly; and inspect and observe information on a computer screen at least 80% of the time.
• Ability to work required overtime.

Nice To Haves

• Experience with NetDocuments, Interaction, Chrome River, Emburse, or Intapp is strongly preferred.
• Prior experience handling expense reports, client bills, multiline phones, and conflict-checking forms is strongly preferred.
• Prior experience with Interaction or another client relationship management database is strongly preferred.
• Two years of college or equivalent work experience is preferred, but not required.

Responsibilities

• Process new client and matter requests, client bills, time reports, and expense reports.
• Prepare, revise, proofread, and redline client-related documents, including correspondence, memoranda, bills, timesheets, and project work.
• Copy, distribute, send, file, and otherwise handle completed work, using electronic or physical delivery methods as appropriate.
• Maintain physical and electronic files and contacts.
• Coordinate meetings and appointments, receive clients and guests, and maintain attorneys’ appointment calendars.
• Transcribe and compose correspondence for client-related matters.
• Prepare closing binders as needed.
• Handle incoming and outgoing mail.
• Provide legal administrative assistance to summer associates, visiting attorneys, attorneys whose LAA is absent, and other attorneys requiring overflow assistance.
• Occasionally coordinate courier delivery or collection of documents for attorneys at a courthouse or other entities.
• Perform other related duties as needed or assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED