Legal Administrative Assistant

Clark Hill•San Diego, CA

15h•$90,000 - $100,000•Hybrid

About The Position

Clark Hill LLP is seeking a Legal Administrative Assistant to support Litigation attorneys in its San Diego office. The role provides legal secretarial and administrative support to assigned attorneys and teams, including clerical assistance and help tailored to attorneys’ needs and preferences. The position reports to the Office Manager and assigned attorneys. It is a non-exempt hybrid position requiring three days per week in the office and is scheduled for 37.5 hours per week.

Requirements

High school diploma or GED equivalent.
Three to five years of successful prior experience as a Legal Secretary.
Effective verbal, non-verbal, and written communication skills.
Effective teamwork and collaboration capabilities.
Strong prioritization and attention to detail.
Initiative as an individual and team member.
Ability to anticipate, diffuse, and effectively resolve disagreements.
Strong personal resilience.
Knowledge of attorneys’ work and how to deliver services in line with their needs and preferences.
Knowledge of how the firm works and how to get things done.
Commitment to meeting the expectations and requirements of internal customers.
High competence in Microsoft Office applications and other legal software as required.

Nice To Haves

Experience in the specific or a related practice area.

Responsibilities

Provide general administrative assistance, including maintaining attorneys’ calendars and making travel arrangements.
Provide administrative and litigation assistance to the Team Lead and assigned teams.
Draft and proofread correspondence and legal documents, such as pleadings and contracts.
Handle time entries.
Create letters, memos, and reports, and prepare and distribute office correspondence.
Enter conflict information into the system to support conflict checks for new clients and the opening of new matters.
Manage client billing by preparing, finalizing, and sending bills, and resolving billing issues with the billing attorney.
Understand and meet the needs of internal customers.
Complete and submit check request forms.
Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
Train on firm technology applications as needed.
Manage, organize, and maintain documents in paper or electronic filing systems.
Electronically file motions with the appropriate court systems when applicable.
Provide documentation to clients and opposing counsel as required.
Manage incoming phone inquiries as required by some attorneys.
Perform billable work if qualified and requested on an as-needed basis.
Perform other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals, or Business Unit Leader.