Legal Administrative Assistant
About The Position
MG+M The Law Firm is seeking Legal Administrative Assistants to support attorneys and paralegals in its New York office. MG+M is a nationally renowned litigation law firm focused on complex civil matters, including toxic tort, complex product liability, local government, general liability, and commercial litigation. The firm uses a unified team approach to advance client interests and deliver optimal results at the best possible value. The role provides administrative and secretarial support for assigned attorneys and paralegals. It includes preparing and formatting legal documents, filing with state and federal courts, maintaining files and calendars, coordinating events and appearances, handling billing-related tasks, and assisting with trial preparation. The assistant also prepares business and marketing materials, supports client relations and firm initiatives, and handles confidential information with discretion.
Requirements
- High school diploma required.
- At least two years of experience as a litigation administrative assistant.
- Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel; Dropbox; Lexis Nexis/File & Serve Xpress; Odyssey; PACER; ECF; iManage or a comparable document management system; and CompuLaw.
- Strong communication, customer service, and interpersonal skills.
- Highly organized and detail-oriented, with the ability to manage multiple priorities.
- Dependable and self-motivated, with the ability to work independently and as part of a team.
- Collaborative approach and commitment to supporting colleagues and client needs.
- Ability to thrive in a fast-paced, deadline-driven environment.
- Strong problem-solving skills and sound judgment.
- Consistent punctuality, reliable attendance, and adherence to firm policies and procedures.
Nice To Haves
- College degree.
- Knowledge of Aderant and File Site.
Responsibilities
- Provide administrative and secretarial support to assigned attorneys and paralegals.
- Format briefs, pleadings, and correspondence, including producing tables of contents, tables of authorities, and other legal documents.
- Prepare document shells for attorneys preparing motions, discovery, and trial documents.
- File legal documents with state and federal courts, including electronic filing.
- Proofread documents for accuracy and completeness before distribution or filing.
- Update and maintain client files promptly.
- Maintain attorney and senior leadership calendars in Outlook, schedule appointments, and arrange travel.
- Coordinate mediations, court appearances, conferences, speaking engagements, client events, and leadership meetings.
- Prioritize and complete attorney-assigned tasks quickly and accurately.
- Review vendor invoices, prepare check requests, and submit invoices for payment to clients or accounting.
- Assist with timely submission of conflict checks.
- Assist attorneys and paralegals with trial preparation as needed.
- Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.
- Handle confidential client, attorney, and firm information with discretion.
- Support client relations, sponsorships, and professional memberships.
- Assist with special projects, strategic initiatives, and other assigned operational priorities.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- 401(k)
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
