Legal Administrative Assistant

Lowe's Home Centers•Mooresville, NC

24d•Onsite

About The Position

Based at Lowe’s headquarters in Mooresville, North Carolina, the Legal Administrative Assistant provides complex operational, administrative, and logistical support to Legal Department leadership. The position helps improve leadership effectiveness and productivity and serves as a primary liaison with internal business partners and external customers or stakeholders on the department’s behalf. The role supports leaders with correspondence, communications, documents, calendars, meeting preparation, special events, onboarding, budget and expense reporting, and confidential information. It also supports litigation and legal operations by triaging incoming legal requests, conducting directed legal research, managing legal matter documents and data, processing legal invoices, and using document, billing, and matter management systems. The assistant coordinates with Legal Operations to promote consistency and compliance with department processes and policies.

Requirements

High school diploma or GED, or equivalent years of experience in lieu of the education requirement where applicable.
At least 4 years of experience as an administrative assistant supporting senior-level leaders.
Experience supporting legal professionals in a law firm or corporate legal department.

Nice To Haves

Bachelor’s degree.
Notary Public Certification for the State of North Carolina.

Responsibilities

Provide administrative support to Legal Department leadership, including routing or answering routine correspondence and preparing communications and other documents.
Prepare and transmit effective executive communications on behalf of Legal Department leaders when appropriate and at their discretion.
Use working knowledge of common legal pleadings and the litigation life cycle to identify, prioritize, and route litigation-related documents and requests according to established procedures.
Monitor and triage the litigation team mailbox, reviewing correspondence, legal pleadings, subpoenas, and other litigation-related requests and routing them to the appropriate team member.
Proactively maintain calendars for one or more Legal Department leaders and ensure leaders have supporting materials and detailed information for daily operations and meetings.
Serve as a contact for internal and external customers, exercise professional judgment when responding to requests, and communicate on behalf of leaders when appropriate.
Produce routine and complex documents and establish systems to organize and protect sensitive data and legal documents.
Handle confidential and sensitive information and use discretion concerning its dissemination.
Coordinate special events, including scheduling, invitations, logistical support, catering, and ordering supplies and materials.
Assist with department budgets and expense reports, help maintain compliance, produce spreadsheet reports, and potentially assist with budget development.
Collaborate with leaders on onboarding new employees, including arranging effective workspaces and tools.
Plan ahead, manage time, coordinate project information and materials for accessibility, and delegate responsibilities when appropriate.
Conduct internet research or use internal resources to find solutions to daily problems.
Conduct directed legal research using public and private search tools, including Westlaw, and organize results to assist attorneys with legal projects.
Use billing and payable systems to ensure timely recording and payment of invoices and develop legal-spend reports using system reporting tools.
Manage documents and data for legal matters in matter management systems and create reports using their query tools.
Serve as a subject matter expert in document management systems to support efficient document collaboration across the department.
Coordinate with Legal Operations to promote department-wide consistency and compliance with internal processes and policies.