Leave Specialist Jobs

About The Position

Requirements

• Hands-on experience with payroll and timekeeping, including employee timecards.
• Experience with leave management and absence management processes.
• Experience processing payroll and coding pay and leave codes on timecards.
• Ability to manually adjust and correct timecards, including backing out PTO hours for employees on leave.
• Proficiency in Microsoft Office, especially Excel; Word and PowerPoint are also listed.
• Experience handling benefit payments while employees are on leave, including billing coordination and payment tracking.
• Familiarity with timekeeping systems such as Kronos or UKG and related platforms.
• Ability to use Oracle or a similar HR/payroll system to enter and maintain leave decisions and codes.
• Strong attention to detail and accuracy in data entry and record keeping.
• Ability to work onsite as required by the hybrid arrangement after training.
• Strong organizational skills and ability to manage high volumes of leave requests and timecard edits.
• Clear communication skills for guiding team members on leave, billing, and payments.
• Ability to work collaboratively with payroll and benefits colleagues.

Nice To Haves

• Experience with UKG timekeeping or HR systems.
• Experience using Oracle for payroll, timekeeping, or leave management.
• Comfort working with multiple payroll- and timekeeping-related data sources and spreadsheets.
• Ability to learn and use the Cybersource billing platform.

Responsibilities

• Enter leave decisions and leave codes into Oracle accurately.
• Manage timecards for employees on leave and apply appropriate leave and disability pay codes.
• Process a high volume of leave requests, potentially 16–150 per day.
• Support bi-weekly payroll by coding and reviewing up to approximately 800 timecards as part of a three-person team.
• Edit and correct timecards, including making historical corrections to previously processed entries.
• Make manual timecard edits, including backing out PTO hours for employees on leave and adjusting codes.
• Use Excel to manage and reconcile payroll spreadsheets, including penny pay, pending edits, and zero-hours reports.
• Back up the billing administrator by sending insurance invoices to team members on leave when needed.
• Create accurate invoices for leave-related benefit payments and distribute them promptly.
• Guide team members on making payments through the Cybersource billing platform.
• Collaborate with payroll, benefits, and leave management teams on leave and timekeeping processes.
• Maintain organized records of leave decisions, timecard changes, and billing activities for audits and reporting.

Benefits

• Medical insurance, if eligible.
• Dental insurance, if eligible.
• Vision insurance, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life insurance and AD&D coverage for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, including PTO, vacation, or sick leave, if eligible.