Leave Specialist Jobs

About The Position

Requirements

• Five or more years of human resources experience, including at least three years of direct benefits and leave administration experience.
• Strong knowledge of employee benefit programs and applicable leave and accommodation requirements, including FMLA, ADA, PWFA, and workers’ compensation.
• Experience administering comprehensive benefit programs, including health, welfare, retirement, and voluntary benefits.
• Understanding of HR principles, practices, procedures, and employment-related laws and regulations.
• Familiarity with payroll, benefits administration, talent acquisition, onboarding, employee relations, leave administration, wellness programs, and employee engagement practices.
• Strong attention to detail and accuracy when handling employee records, payroll information, benefits data, reports, and confidential information.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience using HRIS, applicant tracking, payroll, reporting, and related technology systems.
• Excellent verbal and written communication skills and ability to interact professionally with diverse stakeholders.
• Effective organizational and time-management skills, including the ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Discretion, professionalism, and sound judgment when handling sensitive or confidential matters.
• Strong analytical and problem-solving skills to research, evaluate, and interpret information supporting HR decisions and processes.
• Ability to address employee concerns and navigate situations with integrity and professionalism.
• Ability to work independently and contribute effectively as part of a collaborative team.
• Dependability, punctuality, ethical conduct, and commitment to safe work practices.
• Frequently sit, stand, or walk for extended periods; use a computer, keyboard, mouse, camera equipment, and other office technology for extended periods; read screens and documents requiring close visual acuity; communicate in person, by telephone, and through virtual platforms; and perform repetitive hand and finger movements.
• Occasionally bend, stoop, kneel, reach, lift or carry up to 30 pounds, and drive or travel locally or long distances.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• SHRM-CP, SHRM-SCP, PHR, SPHR, CEBS, or a related professional certification preferred.

Responsibilities

• Administer medical, dental, vision, life insurance, disability, retirement, and voluntary benefit programs.
• Serve as a primary benefits resource for team members, retirees, and eligible dependents.
• Process benefit elections and qualifying life event changes, review documentation, and meet enrollment deadlines.
• Maintain accurate benefit records and supporting documentation in benefits and HR systems.
• Work with brokers, vendors, and carriers to resolve eligibility, enrollment, coverage, claims, and billing issues.
• Support benefits compliance and plan administration, including wrap-plan documentation, Form 5500 and Forms 1094 and 1095, required notices, audits, reporting, and records.
• Review monthly benefit invoices, investigate discrepancies, coordinate corrections, and submit approved invoices for processing.
• Support open enrollment preparation and system setup or review, including plans, rates, eligibility rules, workflows, and employee-facing content.
• Prepare open enrollment materials and coordinate meetings, follow-up, and resolution of questions and enrollment issues.
• Coordinate wellness programs and events.
• Coordinate leave processes, forms, documentation, benefit considerations, resources, and next steps.
• Communicate with team members during leave and keep managers appropriately informed while protecting confidential information.
• Maintain confidential leave records, track leave usage and deadlines, and retain requests, notices, certifications, approvals, correspondence, and return-to-work documentation.
• Coordinate leave-related matters with payroll, including paid and unpaid time, benefit deductions, disability payments, and return dates.
• Review return-to-work documentation and coordinate next steps and return-to-work planning with the team member, manager, and HR leadership.
• Support the ADA interactive process by coordinating documentation and communications, tracking accommodation requests, and maintaining records.
• Maintain current knowledge of leave laws, company policies, notices, documentation standards, and internal procedures.
• Support talent acquisition by reviewing candidates, participating in interviews, and providing legally compliant guidance to hiring managers.
• Support new hire orientation by presenting information on benefits, timekeeping, policies, wellness programs, and HR resources.
• Maintain accurate and confidential records within HR, payroll, benefit, and personnel systems.
• Provide professional and confidential HR support to team members, retirees, applicants, managers, vendors, and leadership.
• Coordinate wellness, engagement, recognition, company, and community activities.
• Prepare reports, track data, and support departmental projects requiring accuracy, organization, confidentiality, and timely follow-through.
• Maintain regular and timely attendance; perform other duties and special projects as required.
• Participate in company and community-sponsored activities as requested, attend safety meetings, complete safety and security training, maintain a safe working environment, and pursue ongoing professional learning and development.

Benefits

• 401k company contribution plus a tiered match
• Employer-paid premiums for employee medical, dental, and vision coverage
• Employer-paid short-term and long-term disability coverage
• Employer-paid AD&D and term-life coverage
• On-site clinic available Monday through Friday
• Wellness Bonus Program, including gym reimbursement
• Tuition reimbursement
• Generous PTO and paid holidays
• Competitive salaries