Leave Specialist

Easterseals New Jersey•Jamesburg, NJ

About The Position

The Leave Specialist independently manages Easterseals New Jersey’s leave of absence, disability, workers’ compensation, and accommodation programs. The role serves as a subject matter expert on federal and state leave regulations and provides consultative support on leave administration, workplace accommodations, return-to-work planning, and compliance. The position manages leave requests from intake through return to work, administers applicable leave and disability programs, reviews medical documentation, coordinates approvals and return-to-work arrangements, and facilitates the ADA interactive process. It also administers workers’ compensation claims and related OSHA records, coordinates leave-related pay with Payroll, maintains records in Dayforce or a similar HRIS, and produces and analyzes recurring reports. The Leave Specialist develops and facilitates training for employees and managers and recommends process improvements. Easterseals New Jersey offers a comprehensive benefits package. The organization states that it is an equal opportunity employer.

Requirements

Minimum 3–5 years of progressive experience administering leave of absence programs.
Extensive knowledge of OSHA recordkeeping requirements.
Experience managing FMLA, NJFLA, ADA, USERRA, Workers’ Compensation, Paid Family Leave, and Temporary Disability Benefits within an HRIS, and experience with the interactive process.
Experience conducting employee and management training sessions.
Strong presentation and facilitation skills.
Ability to manage sensitive employee matters with confidentiality and discretion.
Proficiency with Microsoft Excel, reporting tools and dashboards, and Smartsheet.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
SHRM-CP, PHR, SHRM-SCP, or CEBS certification preferred.
Experience in a nonprofit, healthcare, or human services environment preferred.

Responsibilities

Independently manage the full lifecycle of leave requests from intake through return to work.
Administer FMLA, NJFLA, NJ Paid Family Leave, Temporary Disability Benefits, ADA-related leaves, Military Leave (USERRA), Workers’ Compensation leaves, and personal leaves of absence.
Review medical certifications and supporting documentation for compliance and completeness.
Coordinate leave approvals, extensions, recertifications, intermittent leave tracking, and return-to-work determinations.
Facilitate and document the ADA interactive process.
Evaluate accommodation requests and collaborate with managers to identify reasonable accommodations.
Coordinate return-to-work planning and transitional work arrangements.
Maintain accommodation records in compliance with applicable regulations.
Administer workers’ compensation claims from initial injury through claim resolution.
Coordinate workers’ compensation matters with carriers, medical providers, employees, and supervisors.
Maintain OSHA 300, OSHA 300A, and OSHA 301 records.
Coordinate paid leave benefits, disability payments, PTO integration, and supplemental pay calculations.
Partner with Payroll to reconcile leave-related pay discrepancies.
Maintain leave, accommodation, and workers’ compensation records in Dayforce or similar HRIS systems.
Develop and distribute recurring leave, disability, workers’ compensation, and accommodation reports.
Analyze trends, identify process improvement opportunities, and present recommendations to leadership.
Develop materials and facilitate training programs on leave administration, accommodations, disability programs, and workers’ compensation.