Leave Specialist

Prestige Employee Administrators•Tampa, FL

2d•Hybrid

About The Position

The Leave Specialist oversees and manages leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans. The role focuses on client and employee service and works with internal support teams to administer leaves. This position is hybrid in Tampa, with three days in the office and two days working from home.

Requirements

Excellent written and verbal communication skills.
Excellent analytical and problem-solving skills.
Excellent organizational skills and attention to detail.
Excellent collaboration and partnership skills, both internally and externally.
Proficiency in Microsoft Office Suite or similar software.
Proficiency in Salesforce.

Nice To Haves

Extensive knowledge of leave requirements and legal protections under the FMLA, ADA, and other applicable laws.
Two years of human resources experience.
SHRM-CP or SHRM-SCP certification.
Specialized certification or training in FMLA or leave administration.
Experience with Prism.

Responsibilities

Communicate with clients and employees about leave needs and modified work schedules, including their responsibilities and required documentation and notices.
Manage the FMLA process from initial notice through return to work, including determining eligibility, designating qualifying leave, requesting medical certifications as needed, and tracking intermittent or reduced-schedule leave.
Coordinate with the Operations Team to ensure necessary paperwork is prepared, submitted, and retained.
Maintain reasonable communication with employees on leave to support a smooth and timely return to work, and relay communication between employees and client managers as needed.
Advise client managers and employees on how leave laws interact with paid time off, workers’ compensation, short- and long-term disability benefits, and other applicable leaves.
Oversee return-to-work processes after extended FMLA, workers’ compensation, or other leave.
Facilitate other leave requests, including potential ADA accommodation requests.
Administer other company time-off programs as assigned, consistent with internal policy and applicable laws.
Draft or recommend revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
Maintain complete and accurate records of leave and accommodation requests in accordance with legal requirements and documentation best practices.
Preserve the confidentiality of employee medical documentation and files.
Maintain knowledge of applicable leave and accommodation laws, including the FMLA, ADA, and state and local laws.
Perform other related duties as assigned.