Timekeeping Clerk

Aston Carter•Indianapolis, IN

6d•$23 - $30•Hybrid

About The Position

The Timekeeping and Leave Management Specialist supports accurate payroll processing for team members on leave. The role enters and maintains leave decisions in Oracle, manages employee timecards using appropriate leave and disability pay codes, and makes manual and historical corrections. It uses Excel to manage and reconcile payroll-related spreadsheets and may provide backup billing support by preparing and sending insurance invoices and helping team members make payments through Cybersource. The position processes a high volume of leave requests and supports bi-weekly payroll as part of a three-person team. It collaborates with payroll, benefits, and leave management colleagues to handle leave, timekeeping, and related billing consistently and accurately. This is a contract role based in Indianapolis, Indiana, with a hybrid work arrangement. Training is onsite; afterward, the role is primarily remote with an expectation of coming into the office 1–2 days per week. The posting also describes this expectation as 2–3 onsite visits per week, so the exact frequency is inconsistent in the description.

Requirements

Hands-on experience with payroll and timekeeping, including employee timecards.
Experience with leave management and absence management processes.
Experience processing payroll and coding pay and leave codes on timecards.
Ability to manually adjust and correct timecards, including backing out PTO hours for employees on leave.
Proficiency in Microsoft Office, especially Excel; Word and PowerPoint are also listed.
Experience handling benefit payments while employees are on leave, including billing coordination and payment tracking.
Familiarity with timekeeping systems such as Kronos or UKG and related platforms.
Ability to use Oracle or a similar HR/payroll system to enter and maintain leave decisions and codes.
Strong attention to detail and accuracy in data entry and record keeping.
Ability to work onsite as required by the hybrid arrangement after training.
Strong organizational skills and ability to manage high volumes of leave requests and timecard edits.
Clear communication skills for guiding team members on leave, billing, and payments.
Ability to work collaboratively with payroll and benefits colleagues.

Nice To Haves

Experience with UKG timekeeping or HR systems.
Experience using Oracle for payroll, timekeeping, or leave management.
Comfort working with multiple payroll- and timekeeping-related data sources and spreadsheets.
Ability to learn and use the Cybersource billing platform.

Responsibilities

Enter leave decisions and leave codes into Oracle accurately.
Manage timecards for employees on leave and apply appropriate leave and disability pay codes.
Process a high volume of leave requests, potentially 16–150 per day.
Support bi-weekly payroll by coding and reviewing up to approximately 800 timecards as part of a three-person team.
Edit and correct timecards, including making historical corrections to previously processed entries.
Make manual timecard edits, including backing out PTO hours for employees on leave and adjusting codes.
Use Excel to manage and reconcile payroll spreadsheets, including penny pay, pending edits, and zero-hours reports.
Back up the billing administrator by sending insurance invoices to team members on leave when needed.
Create accurate invoices for leave-related benefit payments and distribute them promptly.
Guide team members on making payments through the Cybersource billing platform.
Collaborate with payroll, benefits, and leave management teams on leave and timekeeping processes.
Maintain organized records of leave decisions, timecard changes, and billing activities for audits and reporting.

Benefits

Medical insurance, if eligible.
Dental insurance, if eligible.
Vision insurance, if eligible.
Critical illness, accident, and hospital coverage, if eligible.
401(k) retirement plan, with pre-tax and Roth post-tax contributions available, if eligible.
Voluntary life insurance and AD&D coverage for the employee and dependents, if eligible.
Short- and long-term disability coverage, if eligible.
Health Spending Account (HSA), if eligible.
Transportation benefits, if eligible.
Employee Assistance Program, if eligible.
Time off/leave, including PTO, vacation, or sick leave, if eligible.