Payroll & Timekeeping Specialist

AMERICAN Valve & Hydrant•Beaumont, TX

About The Position

The Payroll & Timekeeping Specialist assists with accurate and timely employee payroll processing. The role maintains payroll records, verifies timekeeping information, processes payroll changes, and ensures wages, deductions, and tax withholdings are calculated correctly. It also supports payroll reporting, responds to employee questions, and safeguards confidential employee information. The position processes bi-weekly and bonus payrolls, maintains employee payroll and benefits-related information, coordinates certain retirement-plan and insurance activities, and performs additional clerical and administrative duties as assigned. Contact Human Resources for the full list of job responsibilities and qualifications.

Requirements

Associate degree in Accounting.
At least one year of experience working in payroll, bookkeeping, accounting, or administration.
Ability to perform the essential functions of the job, with or without reasonable accommodation.
Knowledge, skills, and ability to perform the job duties.
Good oral and written communication and interpersonal skills.
Computer skills, including Excel and other Microsoft programs.
Satisfactory work and attendance record.

Nice To Haves

Experience with Workday software or similar payroll software.

Responsibilities

Process employee bi-weekly payroll and bonus payroll accurately and according to the established payroll schedule.
Verify time records and resolve discrepancies in coordination with supervisors.
Verify payroll deductions, tax withholdings, and other required payroll entries.
Enter and maintain payroll information, including new hires, terminations, pay-rate changes, and direct-deposit details.
Respond to employee questions about paychecks, deductions, and payroll discrepancies.
Process payments and reporting for payroll deductions and benefits, including maintaining spreadsheets.
Prepare ACH requests for Fidelity and apply funding in PSW for Fidelity.
Prepare monthly Lincoln and Amwin statements.
Protect confidential employee, payroll, and financial information.
Research and resolve payroll errors or discrepancies in a timely manner.
Coordinate annual AFLAC onsite open enrollment.
Make monthly case deposits.
Register new employees for Fidelity and review 401(k) plan details.
Update and maintain employee records while safeguarding confidential information.
Ensure compliance with company policies, procedures, and payroll practices.
Perform additional clerical and administrative duties as assigned, including miscellaneous duties required by the position.