HR Specialist - Payroll, Timekeeping & HRIS

Midstate Radiology Associates•Wallingford, CT

3d•Hybrid

About The Position

Midstate Radiology Associates (MRA) is seeking a full-time HR Specialist focused on payroll, timekeeping, and HRIS. The position performs daily Human Resources functions under the direction of the HR Director, takes responsibility for assigned HR functions, and supports day-to-day tasks assigned to other HR Specialists. The role is based on-site in Wallingford, Connecticut, with potential for hybrid work—three days on-site per week—after 90 days. Candidates must live within commuting distance of Wallingford. The specialist processes weekly payroll, oversees timecard processing, manages time-off tracking and payroll deductions, and supports employees and managers with payroll and timekeeping questions. The role also leads HRIS configuration, integration, optimization, access management, auditing, troubleshooting, and user support. Additional duties include employment verifications, unemployment claims, wage garnishments, employee termination coordination, year-end payroll processes, HR policy and procedure documentation, compliance, and support for HR programs and events. The schedule is Monday through Friday on first shift, typically 8:00 a.m. to 4:30 p.m., with occasional flexibility to adjust based on departmental needs. The position is scheduled for 40 hours per week. Annual salary is $62,400–$82,700, based on qualifications and experience.

Requirements

High school diploma or equivalent and a bachelor's degree in Human Resources, Business Administration, or a related field.
A minimum of 3–5 years of Human Resources experience.
Knowledge of employment-related laws and regulations.
Proficiency with Microsoft Office Suite or related software.
Proficiency with, or the ability to quickly learn, the organization's HRIS and talent management systems.
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict-resolution skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and meet deadlines.
Ability to act with integrity, professionalism, and confidentiality.
Experience working with ADP or comparable HRIS systems.
Ability to research issues, troubleshoot challenges, and quickly learn new systems and processes.
Must be located within commuting distance of Wallingford, Connecticut.
Ability to occasionally adjust the work schedule based on departmental needs.
Ability to sit for prolonged periods and work at a computer, lift 15 pounds at times, and access and navigate each department at the organization's facilities.

Nice To Haves

SHRM-CP certification is desirable.

Responsibilities

Process weekly payroll and oversee timecard processing.
Develop and generate weekly timecard reports to monitor compliance with timekeeping policies and procedures.
Identify timecard discrepancies and coordinate corrective action with managers.
Communicate payroll, timekeeping, and tax updates to employees and management; educate them on policies and best practices.
Create and distribute informational materials about payroll and timekeeping.
Answer employee questions about paychecks, tax withholding, and wage adjustments, and troubleshoot pay issues.
Manage unemployment claims and employment verification requests.
Administer wage garnishments, including processing orders, maintaining deductions, ensuring compliance, and coordinating communications and documentation.
Coordinate employee termination tasks and checklists, including HRIS updates, final pay and benefits coordination, notifications, and employment records.
Coordinate year-end payroll, including reconciliation, earnings and deduction verification, tax document preparation and distribution, and required reporting and communications.
Administer employee time-off tracking in the HRIS, maintain leave balances, process adjustments, monitor accruals and usage, and resolve discrepancies.
Implement, maintain, and review payroll-processing systems to support timely and accurate payroll transactions.
Lead HRIS configuration, integration, and optimization with core HR processes.
Manage HRIS user permissions, access, personalization, and related settings.
Audit HRIS data, address data-validity issues, implement corrective actions, and share findings with other HRIS practitioners.
Keep informed about HRIS providers, vendors, and technology developments.
Provide technical support, troubleshooting, and guidance to HRIS users.
Assist in developing, communicating, and implementing HR policies.
Maintain current documentation of internal HR procedures and workflows.
Ensure process compliance and maintain confidentiality.
Promote HR programs, help coordinate HR events, and participate in company events as needed.
Maintain compliance with federal, state, and local employment laws and regulations and recommended practices; review policies and practices for compliance.
Perform other duties as assigned.