Timekeeping Administrator

Urban Outfitters•Gap, PA

5d•Onsite

About The Position

The Timekeeping Administrator supports accurate and efficient timekeeping and attendance management for hourly employees. The role reviews, audits, and reconciles timecards; collaborates with operations management on timecard accuracy and approval; maintains timekeeping systems and spreadsheets; prepares payroll information and reports; and responds to employee questions about attendance and paid time off. The administrator also supports onsite time clock maintenance in collaboration with the HRIS team and recommends improvements to timekeeping and payroll processes. The position requires discretion and careful handling of sensitive information. This position is located at 766 Brackbill Rd, Gap, Pennsylvania, 17527, and is scheduled Tuesday through Saturday, 8:00 AM to 4:30 PM. Overtime may be required. Physical requirements include standing and walking throughout a shift; climbing, balancing, kneeling, crouching, or crawling for extended periods; and reaching, pulling, pushing, and lifting freight or other objects weighing up to 50 pounds.

Requirements

Proficiency with software applications, computer programs, and Excel spreadsheets, with the ability to adapt to operational needs.
Ability to build positive relationships with associates and tailor communication to diverse audiences.
Ability to determine when to engage external partners and escalate issues for resolution.
Strong oral and written communication skills.
Exceptional proficiency in the Microsoft Office Suite.
High ethical standards, integrity, and strict adherence to confidentiality protocols.
Acceptable attendance and ability to work overtime as required.
Ability to understand and follow work instructions to meet productivity and quality standards.
Ability to stand and walk throughout a shift.
Ability to climb, balance, kneel, crouch, or crawl for extended periods.
Ability to reach, pull, push, and lift freight or other objects weighing up to 50 pounds.

Responsibilities

Review, report on, audit, and support the functionality of hourly employees’ MyTime timecards.
Collaborate with operations management to ensure accurate daily MyTime timekeeping and facilitate final supervisor timecard approval.
Scrub and reconcile Daily Roster information against Dimensions data.
Generate routine and ad hoc reports and support training for reporting users.
Maintain spreadsheets and timekeeping systems to provide payroll information to Leadership and HR.
Add personal time to timecards using daily call-out logs.
Work daily with Leadership and HR to ensure accurate attendance point allocation.
Assist employees with attendance, paid time off, and other timekeeping questions, escalating inquiries to HR when appropriate.
Lead time clock maintenance activities with the HRIS team, including troubleshooting, installation, monitoring, and routine maintenance of onsite time clocks.
Recommend ways to improve efficiency and streamline the timekeeping and payroll system to the HR Manager.
Handle highly sensitive data discreetly and appropriately.
Perform additional duties assigned by the Supervisor and/or Manager.