Hr Specialist Jobs

About The Position

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field, or an equivalent combination of education and experience.
• Minimum of 3 years of progressively responsible experience in Human Resources, HR Operations, HRIS / HCM administration, or a related field.
• Experience maintaining employee records and processing employee transactions within an HCM / HRIS system.
• Experience with onboarding processes, I-9 administration, E-Verify, and employment background screenings.
• Experience generating reports, analyzing HR data, and maintaining data integrity.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Knowledge of federal and state employment regulations related to employee records, data privacy, record retention, and compliance reporting.
• Demonstrated ability to manage confidential information with discretion and professionalism.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent customer service, communication, and problem-solving skills.
• Strong proficiency with Microsoft Excel and other Microsoft Office applications.
• Highly organized with exceptional time management skills, able to manage multiple priorities, deadlines and stakeholders in a fast-paced environment.
• Self-starter, highly motivated and achievement oriented.

Responsibilities

• Maintain the accuracy, integrity, and security of employee data within the HCM system.
• Manage HR system transactions, including hires, transfers, promotions, terminations, and organizational changes.
• Organize, maintain, and audit HR files, including personnel records, ensuring compliance with retention and confidentiality requirements.
• Ensure compliance with federal, state, and local reporting obligations, including annual workforce reporting requirements.
• Complete I-9, E-Verify, background screening and other pre-employment and onboarding activities.
• Optimize workflows and identify opportunities for process improvement within HR systems and operations.
• Generate and analyze HR reports, dashboards, and data insights to support decision-making.
• Troubleshoot HCM system issues, partner with vendors/IT as needed, and resolve employee and manager inquiries.
• Provide support and training to employees and managers on HCM system processes and functionality.
• Ensure data consistency across HR systems and related platforms.
• Support audits, compliance reviews, and internal controls related to HR data and records.
• Develop and maintain process documentation, standard operating procedures, and user guides.