Payroll/HR Specialist

Dental365 • Melville, NY

3d • Onsite

About The Position

The Payroll/HR Specialist assists with accurate payroll processing and recording, enters pay rate changes into ADP, prepares required reports, and helps process multi-state payrolls on biweekly, semi-monthly, and weekly schedules under the direction of the Compensation Manager. The role is based on-site at Dental365’s Melville Headquarters Office, Monday through Friday.

The position processes assigned pay groups covering approximately 1,000 employees and supports payroll operations, time and attendance review, employee inquiries, reporting, recordkeeping, and special projects. It requires handling sensitive and confidential information and coordinating with site managers and operations staff to resolve payroll and timekeeping issues.

Requirements

• 2–3 years of data entry and payroll processing experience.
• Proficiency in Microsoft Office, including Excel and Word.
• Ability to communicate with staff at all levels.
• Strong work ethic and a flexible schedule to accommodate payroll processing and monthly and quarterly deadlines as needed.
• High degree of professionalism when handling sensitive and confidential material.

Nice To Haves

• Experience processing payroll in ADP WorkforceNow is highly preferred.
• Previous experience working in a multi-state payroll environment is preferred.

Responsibilities

• Enter data into ADP, including status change forms, salary changes, home cost locations, and tax adjustments.
• Review new hires in the payroll system to ensure correct tax and location codes.
• Assist with adding new locations and tax codes to ADP as needed.
• Review time and attendance records for payroll and coordinate with site managers to resolve issues such as missed punches and PTO allocation.
• Process assigned pay groups, covering approximately 1,000 employees on a biweekly and/or semi-monthly basis.
• Coordinate with operations to review time and attendance records for doctor-days-worked reporting.
• Process garnishment calculations in compliance with state and federal requirements.
• Process verifications of employment.
• Respond to employee inquiries about paycheck details.
• Run regular payroll validation reports and ad hoc reports as directed.
• Assist the Compensation Manager with processing other pay groups as needed.
• File payroll backup documents to maintain accurate records.
• Complete special projects as assigned.

Benefits

• Flexible health and vision insurance plans.
• 401(k) retirement plan with employer matching.
• Paid time off that increases with longevity, up to three weeks, plus an annual self-care day.
• Heavily discounted in-house dental services for employees and their immediate family.
• Additional benefits and ongoing perks.
• Competitive salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed