Payroll & HR Specialist

Prospect Blue•Richmond, VA

About The Position

ProspectBlue has partnered with a reputable company in Richmond, Virginia, seeking a detail-oriented and organized Payroll & HR Specialist. The role manages payroll processing and provides administrative support to the Human Resources department. It suits someone with hands-on payroll experience and a strong understanding of HR processes, including employee onboarding, offboarding, and maintaining employee records. The ideal candidate is dependable, discreet, highly organized, accurate, committed to confidentiality, and dedicated to providing excellent employee support. Paychex experience is strongly preferred.

Requirements

Previous experience in payroll processing and administration.
Experience supporting HR functions, including onboarding, offboarding, and employee record management.
Working knowledge of payroll procedures, employment documentation, and applicable payroll requirements.
Proficiency in Microsoft Office, particularly Excel, and general computer applications.
Strong attention to detail and excellent organizational and time-management skills.
Ability to handle confidential information with discretion and professionalism.
Strong written and verbal communication skills.
Ability to manage multiple priorities, meet deadlines, and work independently while supporting a team.

Nice To Haves

Paychex experience is preferred.

Responsibilities

Process and administer payroll accurately and on schedule for all employees.
Review and verify employee time records, hours worked, pay rates, deductions, and other payroll-related information.
Maintain accurate payroll records and employee compensation data.
Assist with payroll tax reporting, reconciliations, and year-end payroll activities as needed.
Respond to employee questions regarding paychecks, deductions, and payroll discrepancies.
Ensure payroll practices comply with applicable federal, state, and local regulations.
Maintain the confidentiality and security of payroll and employee information.
Coordinate employee onboarding, including preparing paperwork, collecting required documentation, and assisting with new-hire setup.
Manage offboarding processes, including employee documentation, status changes, and coordination of final payroll information.
Maintain and update employee personnel files, HR records, and employee information in applicable systems.
Assist with benefits administration, employee status changes, and other routine HR processes.
Support the preparation and maintenance of HR documents, forms, policies, and procedures.
Assist with tracking employee information, required documentation, and important HR deadlines.
Provide administrative support to the HR department and assist with special projects as needed.
Serve as a professional and helpful point of contact for routine payroll and HR-related questions.