HR Payroll Specialist

DynaFire LLC•Casselberry, FL

About The Position

DynaFire is seeking an HR Payroll Specialist to ensure employees across its Florida and Georgia offices are paid accurately and on time. The specialist runs payroll for an assigned line of business—construction or service—and is cross-trained to cover the other line as needed; assignments may rotate. The role handles payroll processing, remittances, reporting, certified payroll, timekeeping administration, employee inquiries, and coordination with HR and Accounting. It also supports payroll audits, tax filings, system improvements, and payroll-related projects while maintaining strict confidentiality of payroll and employee information.

Requirements

At least 5 years of payroll processing experience, preferably multi-state and in construction and field service.
Experience with a cloud payroll and HRIS system and timekeeping software.
Strong Microsoft Excel and Google Sheets skills.
Working knowledge of wage and hour, garnishment, and payroll tax requirements.
Strong attention to detail and personal ownership of payroll accuracy.
Ability to maintain strict confidentiality and communicate clearly with employees and management.
Ability to meet all payroll deadlines, including holiday-adjusted schedules.

Nice To Haves

Certified payroll and prevailing wage reporting experience.
Payroll certification (FPC or CPP).

Responsibilities

Run payroll for an assigned construction or service line of business, covering the other line as needed; assignments may rotate.
Process biweekly payroll, weekly on-call and corrections payrolls, and weekly per diem and reimbursement runs in the payroll and HR information system.
Verify construction and service timekeeping imports for completeness and accuracy before each payroll.
Review payroll registers for missing punches, duplicate hours, incorrect job or department codes, and unusual pay using approved AI tools.
Administer wages, overtime, holiday, bereavement, jury duty, severance, back pay, and final paychecks.
Process off-cycle checks, voids, reissues, pay advances, and returned or stale-dated checks.
Recover overpayments and erroneous deposits; establish repayment plans and payroll deductions for amounts owed.
Review change-in-status forms, return errors to managers, and process and file completed forms.
Process wage increases and department or cost center updates.
Manage the Payroll Corrections Request Form and process approved corrections on the weekly corrections payroll.
Administer timekeeping software, including supervisor views, device setup codes, timecard edits, and weekly time-off approvals.
Maintain vacation and sick time balances, accruals, and rollovers; enter holiday hours in the timekeeping software.
Coordinate leave pay with HR Business Partners, including FMLA notices and leave tracking.
For construction, prepare and submit certified payroll reports for prevailing wage projects, including non-performance weeks.
For construction, prepare monthly employment utilization reports and labor analysis reports by job.
For construction, process per diem, job site reimbursements, out-of-town pay, and field incentives, and maintain accurate job and cost codes.
For construction, provide project payroll data for owner, contractor, and insurance payroll audits as requested.
For service, process on-call and after-hours incentive pay, commissions, commission advances, bonuses, and vehicle allowances.
Send payroll funding totals to Accounting and initiate the payroll funding wire before each check date.
Remit 401(k) contributions and loan repayments each payroll and confirm them to Accounting.
Administer wage garnishments, child support orders, and other court orders, including employer answers, termination notices to agencies, and follow-up with the payroll provider.
Receive and respond to subpoenas and other legal requests for payroll records.
Update benefit deductions for new hires, life events, and open enrollment.
Maintain payroll tax registrations and withholding for each state where employees work.
Support payroll tax filings, year-end W-2 processing including qualified overtime reporting, and payroll audits.
Complete employment verifications, disability claim employer forms, and paystub and W-2 requests.
Serve as a primary contact for payroll questions and respond to employee inquiries daily.
Send payroll reminders to employees and managers, including timecard review and missing-punch deadlines.
Work with Accounting to reconcile payroll, per diem, reimbursements, and discrepancies.
Generate payroll reports and data for HR, Accounting, Leadership, and company projects such as financial reviews.
Maintain the annual payroll calendar, including holiday check date adjustments.
Identify process improvements and support payroll and timekeeping system upgrades.
Maintain strict confidentiality of payroll and employee information.
Perform other duties as assigned by management.