HR Specialist

FleetPride • Irving, TX

6d

About The Position

The Human Resources Specialist provides administrative and operational support across benefits administration, employee onboarding, compliance, leave of absence administration, and employee record management. The role is a key point of contact for employee and management inquiries, maintains accurate documentation, and supports departmental initiatives to ensure efficient and consistent delivery of HR services.

The position may require exposure to warehouse areas, where personal protective equipment such as steel-toed shoes and safety glasses may be required. The primary work environment is a typical office, with ambient room temperatures, lighting, and traditional office equipment. The position involves reaching to file or store materials and occasionally lifting items up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• More than 1 year and up to and including 3 years of experience in an administrative position.
• Intermediate to advanced user knowledge of Microsoft Excel, Microsoft Word, and Microsoft Access.
• Skills in active listening, communication, time management, organization and prioritization, reading comprehension, writing, social perceptiveness, service orientation, critical thinking, coordination, oral and written comprehension and expression, problem sensitivity, deductive reasoning, and originality.

Nice To Haves

• Bachelor’s degree preferred, but not required.
• Experience in a human resources-related capacity is highly desired.
• Familiarity with Workday is preferred.

Responsibilities

• Serve as the primary point of contact for the HR Department hotline and direct inquiries to appropriate team members.
• Respond to employee benefits inquiries in person, by phone, and by email.
• Manage and process HR department invoices, ensuring accuracy and timely payment processing.
• Monitor and manage the onboarding email inbox and ensure timely responses and follow-up.
• Send onboarding instructions and related information to hiring managers.
• Conduct weekly audits of new-hire onboarding progress to ensure required steps and documentation are complete.
• Review and audit employee Form I-9 documentation for completeness and compliance.
• Process unemployment claims submitted online or by mail.
• Prepare and process employment verification letters upon request.
• Assist with the preparation and completion of Medical Support Notices.
• Support benefits compliance activities, including 401(k) audits, nondiscrimination testing, EEO reporting, and ACA reporting.
• Assist with preparing, reviewing, and reconciling benefits audit reports.
• Support annual Open Enrollment activities, including employee communications and enrollment administration.
• Assist with leave of absence administration, including documentation, tracking, and employee support.
• Provide administrative and coordination support for acquisition-related HR projects.
• Review and maintain employee personnel files to respond to inquiries and support employment-related actions.
• Coordinate incoming and outgoing mail distribution and overnight package shipments.
• Perform other HR-related duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed