HR Specialist

FleetPride • Irving, TX

4d

About The Position

The HR Specialist provides administrative and operational support across benefits administration, employee onboarding, compliance, leave of absence administration, and employee record management. The role serves as a point of contact for employee and management inquiries, maintains accurate documentation, and supports initiatives that help ensure efficient and consistent delivery of HR services.

The position may require exposure to warehouse areas where personal protective equipment, such as steel-toed shoes and safety glasses, may be required. The primary work environment is a typical office with ambient room temperatures, lighting, and traditional office equipment. Physical demands include reaching above shoulder height and below the waist while filing or storing materials, and occasionally lifting items weighing up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• More than 1 year and up to and including 3 years of experience in an administrative position.
• Intermediate to advanced user knowledge of Microsoft Excel, Microsoft Word, and Microsoft Access.
• Ability to organize and prioritize tasks and manage time productively and efficiently.
• Effective communication, listening, reading comprehension, and writing skills.
• Service orientation, social perceptiveness, coordination, and critical-thinking skills.
• Ability to recognize potential problems and apply deductive reasoning.

Nice To Haves

• Bachelor’s degree preferred, but not required.
• Experience in a Human Resources-related capacity is highly desired.
• Familiarity with Workday is preferred.

Responsibilities

• Serve as the primary point of contact for the HR Department hotline and direct inquiries to appropriate team members.
• Respond to employee benefits inquiries in person, by phone, and by email.
• Manage and process HR department invoices, ensuring accuracy and timely payment.
• Monitor and manage the onboarding email inbox and ensure timely responses and follow-up.
• Send onboarding instructions and related information to hiring managers for new hires.
• Audit new hire onboarding progress weekly to ensure required steps and documentation are complete.
• Review and audit employee Form I-9 documentation for completeness and compliance.
• Process unemployment claims submitted online or by mail.
• Prepare and process employment verification letters upon request.
• Assist with preparing and completing Medical Support Notices.
• Support benefits compliance activities, including 401(k) audits, nondiscrimination testing, EEO reporting, and ACA reporting.
• Assist with preparing, reviewing, and reconciling benefits audit reports.
• Support annual Open Enrollment activities, including employee communications and enrollment administration.
• Assist with leave of absence administration, including documentation, tracking, and employee support.
• Provide administrative and coordination support for acquisition-related HR projects.
• Review and maintain employee personnel files to respond to inquiries and support employment-related actions.
• Coordinate incoming and outgoing mail distribution and overnight package shipments.
• Perform other HR-related duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed