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HR Administrator
Hospice Of The Chesapeake • Pasadena, MD1d
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HR Administrator
Hospice Of The Chesapeake•Pasadena, MD
About The Position
The HR Administrator (HR Operations & Compliance) is a shared-services role supporting Chesapeake Health Partners (CHP), Hospice of the Chesapeake (HOC), and Partners In Care (PIC). The role provides day-to-day administrative and compliance support across the HR department, including personnel file maintenance, HRIS data entry, onboarding paperwork, credential and license tracking, monthly OIG LEIE exclusion screening, leave administration, accommodation coordination, and general administrative support to Talent Acquisition, Compensation, HRIS, Employee Relations, and the Vice President of Human Resources. Accuracy and timeliness are important to maintaining compliance with federal and Maryland healthcare requirements, including CMS Conditions of Participation, OHCQ licensure, HIPAA, and background-check and licensure tracking. The HR Administrator maintains audit-ready personnel files and records; processes onboarding and HRIS updates; tracks credentials, licenses, and background-check requirements; and supports HR policy administration and HIPAA-related workforce processes. The role also processes and tracks leave requests, maintains confidential leave records, supports return-to-work processes, and provides administrative support for the interactive accommodation process under HR leadership. Additional duties include responding to general HR administrative inquiries, scheduling, correspondence, document preparation, data entry, maintaining HRIS data integrity, and assisting with routine and ad hoc HR reporting. Other duties may be assigned consistent with the role's level and scope.
Requirements
- At least 2 years of administrative, HR support, or HR operations experience.
- Proficiency with HRIS systems and compliance and leave-tracking tools.
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Working knowledge of federal and Maryland leave and employment-law requirements as applied to day-to-day administration.
- Current Maryland driver's license and a clean driving record.
- Reliable transportation.
- Compliance with the organization's and position's health-screening and vaccination requirements, including annual TB screening and influenza vaccination.
Nice To Haves
- Associate's degree in Human Resources, Business Administration, or a related field; equivalent experience will be considered.
- Experience with leave administration, such as FMLA, or HR compliance tracking.
- Healthcare, hospice, or nonprofit sector experience, including familiarity with credentialing, licensure tracking, or OIG LEIE exclusion-list screening.
- aPHR or another entry-level HR certification.
Responsibilities
- Maintain accurate, complete, audit-ready personnel files and HR recordkeeping systems across CHP, HOC, and PIC, consistent with CMS Conditions of Participation and OHCQ licensure requirements.
- Conduct monthly OIG List of Excluded Individuals and Entities (LEIE) screening for employees, contractors, and volunteers, and promptly escalate findings.
- Track employee licenses, credentials, and background-check timing and requirements, following up with employees and supervisors about renewals and expirations.
- Process new-hire onboarding paperwork and accurately and promptly enter new-hire, status-change, and termination data into the HRIS.
- Support HIPAA-related administrative compliance tasks connected to HR recordkeeping and workforce access processes.
- Assist with administration and version control of HR policies and procedures.
- Process and track leave of absence requests, including FMLA, medical, personal, and other protected leave, with intake, documentation, and status tracking.
- Maintain confidential leave files and tracking systems and support timely follow-up and return-to-work processing.
- Provide administrative support for the interactive accommodation process, including scheduling, correspondence, and documentation tracking, under HR leadership.
- Provide administrative support to Talent Acquisition, Compensation & Benefits/HRIS, Employee Relations & Compliance, and the Vice President of Human Resources.
- Serve as the primary contact for general HR administrative inquiries.
- Assist with scheduling, correspondence, document preparation, and data entry across HR functional areas.
- Maintain HRIS data integrity and accuracy for personnel, compliance, and leave data.
- Assist with routine HR reporting and ad hoc data requests from HR leadership.
- Perform other duties as assigned, consistent with the role's level and scope.
Benefits
- Competitive salary.
- 18 vacation days, 10 sick days, 8 paid holidays, and 2 wellness days in the first year of employment with HOC.
- Educational assistance for professional development, certifications, and degree programs.
- Comprehensive health, dental, and vision coverage.
- Company-paid Short Term Disability and Life Insurance.
- Available accident and critical illness coverage.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
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Frequently Asked Questions
Common questions about Hospice Administrator careers and jobs.
Based on current job postings on Teal, the average Hospice Administrator salary in the US is approximately $135,000 per year, with a typical range of $80,000 to $314,000.
