HR Administrator

HOSPICE OF THE CHESAPEAKE • Pasadena, MD

2d • $26 - $32

About The Position

The HR Administrator (HR Operations & Compliance) is a shared-services role supporting Chesapeake Health Partners (CHP), Hospice of the Chesapeake (HOC), and Partners In Care (PIC). The role provides day-to-day administrative and compliance support across the HR department, including personnel file maintenance, HRIS data entry, onboarding paperwork, credential and license tracking, monthly OIG LEIE exclusion screening, leave administration, and accommodation coordination. It also provides administrative support to Talent Acquisition, Compensation, HRIS, Employee Relations, and the Vice President of Human Resources.

This position supports federal and Maryland healthcare compliance requirements, including CMS Conditions of Participation, OHCQ licensure, HIPAA, and background-check and licensure tracking. Accuracy and timeliness in the role help protect the compliance standing of CHP, HOC, and PIC. The position maintains audit-ready employee records, supports leave and accommodation processes, assists with routine and ad hoc HR reporting, and serves as a primary contact for general HR administrative inquiries.

Requirements

• At least 2 years of administrative, HR support, or HR operations experience.
• Proficiency with HRIS systems and compliance and leave tracking tools.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Working knowledge of federal and Maryland leave and employment-law requirements as applied to day-to-day administration.
• Current Maryland driver's license and a clean driving record.
• Reliable transportation.
• Compliance with the organization's and position's health screening and vaccination requirements, including annual TB screening and influenza vaccination.

Nice To Haves

• Associate's degree in Human Resources, Business Administration, or a related field; equivalent experience will be considered.
• Experience with leave administration, such as FMLA, or HR compliance tracking.
• Healthcare, hospice, or nonprofit sector experience, including familiarity with credentialing, licensure tracking, or OIG LEIE exclusion-list screening.
• aPHR or another entry-level HR certification.

Responsibilities

• Maintain accurate, complete, audit-ready personnel files and HR recordkeeping systems across CHP, HOC, and PIC, consistent with CMS Conditions of Participation and OHCQ licensure requirements.
• Conduct monthly OIG List of Excluded Individuals and Entities (LEIE) screening for employees, contractors, and volunteers, and promptly escalate findings.
• Track employee licenses, credentials, and background-check timing and requirements; follow up with employees and supervisors about renewals and expirations.
• Process new-hire onboarding paperwork and enter new-hire, status-change, and termination data into the HRIS accurately and on schedule.
• Support HIPAA-related administrative compliance tasks related to HR recordkeeping and workforce access processes.
• Assist with administration and version control of HR policies and procedures.
• Process and track leave requests, including FMLA, medical, personal, and other protected leave, including intake, documentation, and status tracking.
• Maintain confidential leave files and calendar and tracking systems to ensure timely follow-up and return-to-work processing.
• Provide administrative support for the interactive accommodation process, including scheduling, correspondence, and documentation tracking, under the direction of the Vice President of Human Resources and/or Employee Relations & Compliance Manager.
• Provide administrative support to Talent Acquisition, Compensation & Benefits/HRIS, Employee Relations & Compliance, and the Vice President of Human Resources.
• Serve as the primary point of contact for general HR administrative inquiries.
• Assist with scheduling, correspondence, document preparation, and data entry across HR functions.
• Maintain data integrity and accuracy across HRIS records used for personnel, compliance, and leave data.
• Assist with routine HR reporting and ad hoc data requests from HR leadership.
• Perform other duties as assigned, consistent with the level and scope of the role.

Benefits

• Competitive salary.
• Generous paid time off in the first year with HOC: 18 vacation days, 10 sick days, 8 paid holidays, and 2 wellness days.
• Educational assistance for professional development, additional certifications, and degree programs.
• Health, dental, and vision coverage.
• Company-paid short-term disability and life insurance.
• Available accident and critical illness coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree