HR Administrator

Pearl River Foods•Carthage, MS

11d

About The Position

The HR Administrator provides administrative and clerical support to the Human Resources department. The role assists with employee records management, onboarding, benefits administration, payroll support, compliance activities, recruitment coordination, and general HR operations while maintaining confidentiality and ensuring compliance with company policies and employment laws. The position also serves as a point of contact for routine employee questions and supports the HR Manager with employee relations matters, investigations, corrective-action documentation, and follow-up. It prepares workforce reports, monitors HR deadlines, supports correspondence and verification requests, and helps improve administrative processes.

Requirements

High school diploma or equivalent required.
Experience with HRIS systems and Microsoft Office applications.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion.
Knowledge of employment laws and HR best practices.
Proficiency in Microsoft Word, Excel, Outlook, and HR software systems.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.

Nice To Haves

Associate's degree in Human Resources, Business Administration, or a related field preferred.
1–3 years of administrative or HR-related experience preferred.

Responsibilities

Maintain employee personnel files and HR databases, ensuring accuracy and confidentiality.
Process new-hire paperwork, onboarding documentation, and employee status changes.
Assist with recruitment activities, including posting job openings, scheduling interviews, and communicating with candidates.
Coordinate employee orientation and onboarding programs.
Track attendance, leaves of absence, and employee records.
Assist with benefits enrollment and employee benefit inquiries.
Prepare HR reports, spreadsheets, and correspondence as required.
Support payroll processing by verifying employee information and timekeeping records.
Ensure compliance with federal, state, and company employment regulations.
Maintain and update HR policies, procedures, and forms.
Respond to employee inquiries regarding HR policies, benefits, and employment matters.
Assist with training coordination and employee development programs.
Participate in audits of personnel files and HR records.
Serve as an HR point of contact for routine employee questions regarding company policies, attendance, benefits, payroll, and workplace procedures.
Assist the HR Manager with employee relations matters, investigations, corrective-action documentation, and follow-up.
Prepare and maintain accurate documentation associated with employee counseling and disciplinary processes.
Escalate significant or sensitive employee relations issues to HR management.
Support consistent administration of company policies and procedures.
Prepare HR reports and spreadsheets related to staffing, attendance, turnover, recruiting, training, and other workforce information.
Monitor HR deadlines and follow up on outstanding employee or supervisor documentation.
Assist with unemployment claims, employment verifications, and other HR correspondence as assigned.
Help train or provide work guidance to HR administrative staff when assigned.
Identify administrative process improvements that enhance accuracy, efficiency, and employee service.
Perform other duties as assigned.