Gme Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent/relevant experience, certification, or license.
• Minimum of 2 years of relevant experience.
• Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
• Ability to work collaboratively and contribute to a team environment.
• Technical proficiency with office software, technology, and relevant computer applications.
• Strong written and verbal communication skills.
• Department-specific experience coordinating or supporting medical student rotations, records, compliance documentation, or related academic administration duties, as described in the job functions.

Nice To Haves

• Bachelor’s degree in healthcare administration, education, business administration, or a related field.
• 2–4 years of experience in academic administration, healthcare education, or student services.
• Experience working in a medical school or healthcare environment.
• Strong organizational and project management skills with attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced academic environment.
• Excellent interpersonal and communication skills and ability to work with diverse populations.
• Proficiency in Microsoft Office Suite and student information systems.
• Ability to handle sensitive information discreetly and maintain confidentiality.
• Problem-solving skills and ability to work independently with minimal supervision.
• Knowledge of medical education structures, clinical rotations, and academic policies.

Responsibilities

• Manage daily administrative operations for one or more medical residency or fellowship programs.
• Assist program directors and associate program directors in maintaining educational quality and compliance with ACGME standards and other regulatory requirements.
• Coordinate recruitment efforts and support compliance with the National Resident Matching Program process, including interview scheduling, marketing materials, and candidate tracking.
• Assist with onboarding residents and fellows by coordinating orientation, training, lecturers, and attendance.
• Coordinate lectures, update departmental calendars, and prepare announcements through newsletters, email, or other communication channels.
• Serve as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.
• Attend applicable meetings, take minutes, and post lectures and handouts for future reference.
• Handle communications with visitors and other parties.
• Maintain knowledge of medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
• Maintain program learning materials, including books, journals, computers, CD-ROMs, and other audiovisual materials.
• Assist with preparing letters of agreement with affiliated programs.
• Administer resident management systems, including maintaining demographic data and schedules; importing goals and objectives; tracking conference attendance and leave; and ensuring timely duty-hours reporting.
• Update and manage program information in the Electronic Residency Application Service (ERAS).
• Ensure reports are submitted as required by ACGME, the Graduate Medical Education Committee, and other stakeholders.
• Assist with onboarding and training new GME Program Coordinators and serve as a resource during their onboarding.
• Coordinate and manage medical student rotations, including scheduling, onboarding, and evaluations.
• Serve as the primary contact for medical students regarding program requirements, schedules, and policies.
• Collaborate with faculty and clinical sites to ensure appropriate student placement and supervision.
• Maintain accurate student attendance, evaluation, and compliance records.
• Assist with accreditation materials and site visits, including LCME requirements.
• Organize student orientations, workshops, and educational events.
• Monitor student progress and escalate concerns related to performance, professionalism, or compliance.
• Ensure adherence to institutional, departmental, and regulatory guidelines.
• Support data collection, reporting, and analysis related to student performance and program outcomes.
• Coordinate communications among students, faculty, and central academic offices such as the Registrar and Student Affairs.
• Assist with onboarding tasks including background checks, immunizations, and credentialing.
• Provide administrative support for curriculum development and implementation initiatives.
• Adhere to University and unit-level policies and procedures and safeguard University assets.

Benefits

• Medical benefits
• Dental benefits
• Tuition remission