GME Program Coordinator Sr - SOM Pathology

UNC Health•Chapel Hill, NC

6d•Hybrid

About The Position

The GME Program Coordinator Sr provides administrative support to clinical training programs and trainees in the Department of Pathology and Laboratory Medicine. Working under minimal direction and oversight from the Program Director, the Graduate Medical Education Program Administrator is a member of the program leadership team and coordinates and administers accredited and non-accredited residency and fellowship training programs. The role supports the success of the program through collaboration with faculty, trainees, institutional partners, and the Office of Graduate Medical Education. The position leads day-to-day program administration, coordinates educational activities, supports accreditation and recruitment processes, maintains program records and systems, and monitors compliance with applicable requirements. It also advises trainees and program stakeholders on policies and procedures, contributes to quality improvement and program evaluation, represents the program at meetings, and provides direction and mentorship to other levels of GME Program Coordinators.

Requirements

Associate's degree or equivalent.
With a bachelor's degree, no experience is required.
With an associate's degree, four years of administrative or program coordinator experience are required.
With a high school diploma, six years of administrative or program coordinator experience are required.
Leadership and personnel management skills.
Good organizational skills and excellent oral and written communication skills.
Experience with Microsoft Office.
Ability to set priorities and organize work to meet strict deadlines.
Ability to make independent decisions on complex matters and escalate issues when needed.
Ability to establish and maintain cooperative working relationships.
Knowledge of ACGME, TMB, and NRMP policies and procedures.
Understanding of the hospital regulatory environment.
Ability to work independently, take initiative, and adapt quickly to changes in work requirements and assignments.
Diplomacy, compassion, sensitivity, and commitment to professional conduct.
Ability to handle sensitive information with absolute confidentiality.

Nice To Haves

TAGME certification is preferred but not required.

Responsibilities

Serve as the lead administrative person for the GME residency/fellowship program and manage daily operations and activities, potentially in conjunction with other GME Program Coordinators or Administrators.
Act as a liaison among learners, faculty, staff, the ACGME, the Program Director, and internal and external offices and individuals.
Assist with the design, implementation, and management of administrative and academic program operations.
Manage and coordinate educational activities, including didactic conference schedules and Grand Rounds, to support the curriculum and meet ACGME requirements.
Guide residents and fellows on program and GME policies and non-clinical program matters; create, review, maintain, and interpret policies and procedures in accordance with hospital and accrediting agency standards.
Advise and consult with residents, fellows, faculty, staff, and department chairs; handle confidential and critical materials, issues, and communications.
Manage the Residency Management System, including trainee demographic data, schedules, program and rotation goals and objectives, conference attendance, and work-hour reporting.
Identify program improvement opportunities and recommend initiatives; advise the Program Director and other stakeholders on accreditation and program management.
Assist in developing competency-based evaluations of trainee and faculty performance, rotations, educational content, and the program; administer the evaluation process and ensure timely completion.
Coordinate accreditation activities, including ACGME site visits, self-studies, internal reviews, and annual program reviews.
Coordinate trainee recruitment, selection, and appointment processes in accordance with GME Office policies and procedures.
Assist the Program Director and faculty with quality improvement projects and maintain program letters of agreement for required activities at outside institutions.
Track, document, and report educational activities to meet board certification and accreditation requirements and comply with GME Office policies and procedures.
Use systems and reporting to inform the Program Director about compliance with the ACGME, AMA, NRMP, and other relevant organizations; maintain working relationships with the Office of GME.
Participate actively and take leadership in institutional GME activities, including GMEC and PC Forums.
Coordinate and schedule recruitment, orientation, graduation, retreats, conferences, and meetings; prepare and distribute materials for conferences and lectures.
Keep current on accreditation trends and developments by reading relevant literature and attending conferences; represent the program at local, state, and national meetings.
Collaborate with colleagues within and outside the university and participate in related national organizations, such as specialty associations and TAGME.
Provide direction and mentorship to other levels of GME Program Coordinators.