GME Coordinator

VCU Health•Richmond, VA

1d•$20 - $31

About The Position

The GME-Department Program Coordinator coordinates and supports graduate and undergraduate functions with program directors and/or a Senior Program Coordinator to help programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and the Accreditation Council for Graduate Medical Education (ACGME). With oversight and direction from the Program Director, the coordinator serves as an administrative partner responsible for operations of accredited and non-accredited residency and fellowship training programs. The role requires a comprehensive understanding of national accreditation policies and hospital policies. The coordinator may support trainee recruitment and evaluations, analyze administrative workflows, prioritize tasks, manage projects and deadlines, compile reports, maintain databases, and coordinate internal and external program communications. The coordinator may serve as the primary liaison with the Office of Graduate Medical Education, the School of Medicine Curriculum Office, and the ACGME, and coordinates activities with students, residents, fellows, program directors, and the Vice Chair for Education. The position requires independent organization, planning, prioritization, timely completion of assignments, interpretation of policies and regulations, critical thinking, decision-making, and communication of appropriate actions on behalf of program directors and the Vice Chair of Education. The coordinator develops productive working relationships with learners, faculty, staff, and external contacts, and participates in at least one institutional committee intended to improve an aspect of Graduate Medical Education. Evening, weekend, and flexible scheduling may be required by the nature of the job.

Requirements

High school diploma.
At least one year of experience in program or project management, preferably supporting an accredited education program.
Experience using computers and software applications, including New Innovations, email, calendaring products, Microsoft applications, and web-based databases.
Strong personal motivation and ability to organize, plan, prioritize, and complete duties and assignments timely and efficiently.
Ability to interpret policies and regulations and seek verification when needed.
Critical thinking and decision-making skills, including the ability to evaluate situations and recommend, communicate, and implement appropriate actions.
Ability to develop and sustain productive working relationships with learners, faculty, staff, and external contacts.
Ability to handle multiple priorities, frequent and intense customer interactions, and frequent change in a fast-paced environment.
Physical requirements include lifting less than 20 pounds and prolonged standing and sitting.
Mental and sensory requirements include recall, reasoning, problem solving, hearing, clear speech, legible writing, reading, and logical thinking.

Nice To Haves

At least three years of progressively responsible GME experience supporting an ACGME-accredited program.
Experience with New Innovations, GME Tracking, Kronos, and ACGME Milestones program requirements.
TAGME Certification.
Bachelor’s degree in Education, Business, Finance, Human Resources, or a related field from an accredited program, or equivalent years of relevant experience.

Responsibilities

Coordinate and support graduate and undergraduate program functions with program directors and/or the Senior Program Coordinator.
Support programs in maintaining good standing with VCU Health Systems GME and ACGME.
Manage administrative operations for accredited and non-accredited residency and fellowship training programs under the Program Director’s oversight and direction.
Recruit trainees and support trainee evaluations, as applicable.
Analyze administrative workflows, prioritize tasks, and manage projects and deadlines.
Compile reports and maintain databases.
Coordinate internal and external program relations and communications, including communicating important deadlines.
May serve as primary liaison with the Office of Graduate Medical Education, the School of Medicine Curriculum Office, and the ACGME.
Coordinate activities with students, residents, fellows, program directors, and the Vice Chair for Education.
Interpret applicable policies and regulations, seeking verification when needed, and use critical thinking and decision-making to recommend, communicate, and implement appropriate actions.
Develop and sustain productive working relationships with learners, faculty, staff, and external contacts, including vendors, manufacturing representatives, and Grand Rounds presenters.
Participate in at least one institutional committee designed to improve an aspect of Graduate Medical Education.