GME Coordinator

VCU Health•Richmond, VA

About The Position

The GME-Department Program Coordinator coordinates and supports graduate and undergraduate education functions in collaboration with program directors and/or a Senior Program Coordinator, helping programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and the Accreditation Council for Graduate Medical Education (ACGME). Under the oversight and direction of the Program Director, the coordinator serves as an administrative partner responsible for the operations of an accredited or non-accredited residency or fellowship training program. The role requires a comprehensive understanding of national accreditation and hospital policies. Responsibilities may include trainee recruitment and evaluations, administrative workflow analysis, task prioritization and project management, report compilation, database maintenance, and internal and external program communications to ensure stakeholders are aware of important deadlines. The coordinator may serve as the primary liaison with the Office of Graduate Medical Education, the School of Medicine Curriculum Office, and the ACGME, and coordinates activities involving students, residents, fellows, program directors, and the Vice Chair for Education. The position requires participation in at least one institutional committee designed to improve an aspect of Graduate Medical Education. Evening, weekend, and flexible scheduling may be required by the nature of the job.

Requirements

At least one year of experience in program or project management; experience supporting an accredited education program is preferred.
Previous experience using computers and software applications, including email, calendaring products, Microsoft applications, and web-based databases.
High school diploma.
Strong personal motivation and ability to manage daily activities, organize, plan, prioritize, and complete assignments efficiently and on time.
Ability to interpret policies and regulations as they apply to educational programs and seek verification when needed.
Critical-thinking and decision-making skills to evaluate situations and recommend, communicate, and implement appropriate actions.
Ability to develop and sustain productive working relationships with learners, faculty, staff, and external contacts.
Able to meet physical requirements including lifting less than 20 pounds and prolonged standing and sitting.
Strong recall, reasoning, problem-solving, hearing, clear speech, legible writing, reading, and logical thinking.
Able to work in a fast-paced environment, handle multiple priorities and frequent, intense customer interactions, and adapt to frequent change.

Nice To Haves

At least three years of progressively responsible GME experience supporting an ACGME-accredited program.
Previous experience with New Innovations, GME Tracking, Kronos, and ACGME Milestones program requirements.
TAGME Certification.
Bachelor’s degree in Education, Business, Finance, Human Resources, or a related field from an accredited program, or equivalent years of relevant experience.

Responsibilities

Coordinate and support graduate and undergraduate education functions with program directors and/or a Senior Program Coordinator.
Help ensure programs remain in good standing with VCU Health Systems GME and the ACGME.
Support the operations of accredited or non-accredited residency and fellowship training programs under the direction of the Program Director.
Recruit trainees and support trainee evaluations, as applicable.
Analyze administrative workflows; prioritize tasks; and manage projects and deadlines.
Compile reports and maintain databases.
Coordinate internal and external program communications and inform stakeholders of important deadlines.
Potentially serve as the primary liaison with the Office of Graduate Medical Education, the School of Medicine Curriculum Office, and the ACGME.
Coordinate activities with students, residents, fellows, program directors, and the Vice Chair for Education.
Interpret policies and regulations as they apply to educational programs and seek verification when needed.
Evaluate situations, recommend and communicate actions, and implement appropriate actions on behalf of Program Directors and the Vice Chair of Education.
Develop and sustain productive working relationships with learners, faculty, staff, and external contacts, including vendors, manufacturing representatives, and Grand Rounds presenters.
Participate in at least one institutional committee designed to improve an aspect of Graduate Medical Education.