Academic Program Coordinator - GME Neurology - St. Vincent Medical Center

Mercy Health BSMH • Toledo, OH

2d

About The Position

The Academic Program Coordinator supports the administration of the Graduate Medical Education (GME) Neurology program in conjunction with the Program Director. The role helps ensure continued accreditation by managing documentation required by the ACGME, specialty boards, and the institution. It serves as a frontline resource for residents and faculty on daily program operations and coordinates resident recruitment, onboarding, and scheduling.

The coordinator supports program committees and meetings, maintains accurate resident records and program data, communicates with GME stakeholders, gathers credentialing and reimbursement records, and orients and monitors medical student rotations as needed. The position is in a collective bargaining unit. Working conditions include a general office environment, potentially fluctuating workloads and interruptions, and occasional travel to off-site locations. The role may also involve exposure to noise, bright lights, adverse weather, physical altercations or verbal abuse, hazardous substances or bodily fluids, and infectious materials; universal precautions and personal protective equipment are required.

Requirements

• High school diploma or GED.
• At least 2 years of experience in an office or administrative environment.
• Microsoft Office skills.
• Ability to maintain confidentiality of sensitive faculty and resident information.
• Combination of post-secondary education and experience may be accepted in lieu of a degree.

Nice To Haves

• Associate degree, preferably in Business or Health Care Administration.
• Two years of prior graduate medical education experience as a program coordinator or program specialist, with advanced responsibilities preferred.
• Experience with residency management software.

Responsibilities

• Collaborate with the Program Director to ensure the GME program meets or exceeds accreditation requirements.
• Interpret ACGME, institutional, and board requirements to assist in developing, implementing, and monitoring policies and procedures.
• Coordinate and support the Clinical Competency and Program Evaluation Committees, ensuring reporting deadlines are met; support other program-level meetings as needed.
• Enter, retrieve, and analyze data in the residency management software system and maintain accurate resident records.
• Coordinate GME recruitment and onboarding of matched applicants.
• Coordinate preparation, posting, and revision of rotation, monthly, and call schedules.
• Communicate regularly or as needed with GME stakeholders, including the GME office, participating sites, department, faculty, ACGME, and specialty boards.
• Gather and maintain records for credentialing and reimbursement.
• Orient and monitor medical student rotations as needed.
• Maintain confidentiality of sensitive information related to faculty and residents.
• Exercise universal precautions, use personal protective equipment and devices, and learn infection-control policies.
• Perform other job-related duties as required by the supervisor, subject to reasonable accommodation.

Benefits

• Competitive pay, incentives, referral bonuses, and a 403(b) with employer contributions when eligible.
• Medical, dental, vision, and prescription coverage; HSA/FSA options; life insurance; mental health resources; and discounts.
• Paid time off, parental and FMLA leave, short- and long-term disability, and backup care for children and elders.
• Tuition assistance, professional development, and continuing education support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED