Academic Program Coordinator - GME Neurology - St. Vincent Medical Center

Mercy Health • Toledo, OH

3d

About The Position

The Academic Program Coordinator supports the administration of the Graduate Medical Education (GME) Neurology program in conjunction with the Program Director. The role manages documentation required by the ACGME, Specialty Boards, and the institution to support continued accreditation; serves as a front-line contact for residents and faculty regarding daily program operations; coordinates resident recruitment; and prepares rotation, monthly, and call schedules.

The position requires a high school diploma or GED and at least two years of office or administrative experience. An associate degree in Business or Health Care Administration is preferred. Two years of prior graduate medical education experience as a program coordinator or specialist, with advanced responsibilities, is preferred. Microsoft Office skills are required; residency management software experience is preferred. A combination of post-secondary education and experience may substitute for a degree.

Work is performed in a general office environment and may involve high stress, fluctuating workloads, interruptions, and periods of working alone. Travel may be required, including occasional travel to off-site locations, and long-distance or air travel is not expected to exceed 10%. Potential exposures include high noise levels, bright lights, physical altercations or verbal abuse, limited hazardous substances or body fluids, infectious materials, physical restraints, and adverse weather. Universal precautions and personal protective equipment are required.

Requirements

• High school diploma or GED.
• At least two years of experience in an office or administrative environment.
• Microsoft Office skills.
• Ability to exercise universal precautions, use personal protective equipment and devices, and learn infection-control policies.
• Ability to travel to off-site locations as required; long-distance or air travel is not expected to exceed 10%.

Nice To Haves

• Associate degree, preferably in Business or Health Care Administration.
• Two years of prior graduate medical education experience as a program coordinator or program specialist, with advanced responsibilities.
• Experience with residency management software.
• A combination of post-secondary education and experience may be accepted in lieu of a degree.

Responsibilities

• Collaborate with the Program Director to ensure the GME program meets or exceeds accreditation requirements.
• Interpret ACGME requirements, institutional policies, and Board requirements to assist with developing, implementing, and monitoring policies and procedures.
• Coordinate and support Clinical Competency and Program Evaluation Committees, ensuring reporting deadlines are met; support other program-level meetings as needed.
• Enter, retrieve, and analyze data in the residency management software system and maintain accurate resident records.
• Coordinate GME recruitment and onboarding of matched applicants.
• Coordinate preparation, posting, and revision of rotation, monthly, and call schedules.
• Communicate regularly or as needed with GME stakeholders, including the GME office, participating sites, department, faculty, ACGME, and specialty boards.
• Gather and maintain records for credentialing and reimbursement.
• Orient and monitor medical student rotations as needed.
• Maintain confidentiality of sensitive faculty and resident information.

Benefits

• Competitive pay, incentives, referral bonuses, and a 403(b) with employer contributions when eligible.
• Medical, dental, vision, and prescription coverage; HSA/FSA options; life insurance; mental health resources; and discounts.
• Paid time off, parental and FMLA leave, short- and long-term disability, and backup care for children and elders.
• Tuition assistance, professional development, and continuing education support. Benefits may vary based on market and employment status.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED