Academic Program Coordinator - GME Neurology - St. Vincent Medical Center

Bon Secours Mercy Health•Toledo, OH

About The Position

The Academic Program Coordinator supports the administration of the Graduate Medical Education Neurology program in conjunction with the Program Director. The role helps ensure continued accreditation by managing documentation required by the ACGME, specialty boards, and the institution. It also serves as a primary point of contact for residents and faculty on daily operational needs, coordinates resident recruitment activities, and prepares rotation, monthly, and call schedules. The position works with program committees and stakeholders, maintains residency records and credentialing documentation, and supports medical student rotations as needed. The work is performed in a general office environment and may involve fluctuating workloads, interruptions, limited exposure to hazardous substances or infectious materials, and travel of up to 10%.

Requirements

High school diploma or GED.
At least 2 years of experience in an office or administrative environment.
Knowledge of Microsoft Office.
Ability to exercise universal precautions, use personal protective equipment and devices, and learn infection-control policies.

Nice To Haves

Associate degree, preferably with a major in Business or Health Care Administration.
Two years of prior graduate medical education experience as a program coordinator or program specialist, with advanced responsibilities preferred.
Knowledge of residency management software.
A combination of post-secondary education and experience may be considered in lieu of a degree.

Responsibilities

Collaborate with the Program Director to ensure the GME program meets or exceeds accreditation requirements.
Interpret ACGME, institutional, and specialty board requirements to assist with developing, implementing, and monitoring policies and procedures.
Coordinate and support the Clinical Competency and Program Evaluation Committees, ensuring reporting deadlines are met; support other program-level meetings as needed.
Enter, retrieve, and analyze data in the residency management software system and maintain accurate resident records.
Coordinate GME recruitment and onboarding of matched applicants.
Coordinate preparation, posting, and revision of rotation, monthly, and call schedules.
Communicate regularly or as needed with GME stakeholders, including the GME office, participating sites, department, faculty, ACGME, and specialty boards.
Gather and maintain records for credentialing and reimbursement.
Orient and monitor medical student rotations as needed.
Maintain confidentiality of sensitive information related to faculty and residents.