GME Program Coord I - SSO Graduate Medical Education - USA Health Shared Services

USA Health•Mobile, AL

11d

About The Position

Under minimal supervision from the Graduate Medical Education (GME) office, coordinates personnel, logistical, and support functions for a GME training program with 11 or fewer permanent training positions, or works under a lead coordinator in a program with 21–40 permanent training positions. Collaborates with the Program Director to develop and maintain educational quality and ensure compliance with accreditation standards and regulatory requirements. Serves as the primary liaison for the Program Director, trainees, prospective trainees, faculty, departments, participating sites, and accreditation and credentialing authorities. Work is performed under the general supervision of program leadership (Director or Chair) and the GME Institutional Administrator. The coordinator supports program policies, curriculum, evaluations, educational activities, accreditation, recruitment, credentialing, resident and faculty records, meetings, reporting, and budget administration. The role also provides guidance and support to residents and fellows throughout their training experience, communicates with prospective applicants, and coordinates interview scheduling. Regular and prompt attendance is required; the employee must work the defined schedule and overtime as required. Employees must hold a regular position of at least 20 hours per week (0.50 FTE or greater) to qualify for benefits.

Requirements

High school diploma or equivalent and four years of related experience.
Proficiency in Microsoft Office applications.
Excellent interpersonal communication and organizational skills, with the ability to adapt to a rapidly changing environment.
Initiative and the ability to work independently and as part of a team.
Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
Problem-solving ability.

Nice To Haves

Bachelor’s degree may substitute for the required experience.
Certification with the Training Administrators of Graduate Medical Education (TAGME).
Comparable combinations of education and experience may substitute for the stated requirements.

Responsibilities

Collaborate with the Residency Program Director and program evaluation committee (PEC) to develop, disseminate, implement, and annually review policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations.
Maintain the program’s policies and procedures manual; monitor faculty and trainee compliance and maintain related records.
Maintain knowledge of medical licensure requirements, immigration policies, and ACGME accreditation and institutional requirements.
Maintain accessible records for education, accreditation, recruitment, credentialing, board certifications, and reimbursement, and implement related modifications.
Oversee the development, implementation, and documentation of educational activities.
Prepare and maintain resident, faculty, and program evaluations and monitor their completion.
Collaborate with Program Directors to prepare letters verifying training.
Prepare required reports.
Attend required meetings and maintain minutes in accordance with ACGME requirements.
Train faculty, residents/fellows, and staff to use software and online databases.
Represent the program at institutional, participating-site, and national meetings as applicable.
Provide residents and fellows with guidance, advocacy, and support during orientation, integration, and educational and professional transitions.
Use software to access, manage, and maintain confidential residency applications and related documents.
Communicate with prospective residents/fellows about the application process and distribute recruitment materials and interview decisions.
Collaborate with the Program Director and selection committee to prepare interview schedules.
Assist in preparing the GME program budget and process invoices and reimbursements for program-related expenses.
Complete mandatory department, educational, and hospital requirements.
Adhere to current infection-control and safety standards.
Maintain regular and prompt attendance, work the defined schedule, and work overtime as required.
Perform related duties as assigned.