GME Coordinator 2

University of Miami•Miami, FL

About The Position

The GME Coordinator 2 performs administrative duties in support of assigned medical residency or fellowship programs. The role supports program directors and residents or fellows by completing administrative tasks to standard and helping maintain compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements. The coordinator serves as the contact and primary resource for GME activities, including onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing. The position also coordinates medical student rotations, including scheduling, onboarding, evaluations, student communications, placements, records, accreditation materials, orientation, progress monitoring, reporting, and curriculum support. Specific duties may vary according to departmental needs, and other consistent duties may be assigned.

Requirements

High school diploma or equivalent/relevant experience, certification, or license.
At least 2 years of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to collaborate with others and contribute to a team environment.
Proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills.

Nice To Haves

Bachelor’s degree in healthcare administration, education, business administration, or a related field.
2–4 years of experience in academic administration, healthcare education, or student services.
Experience in a medical school or healthcare environment.
Strong organizational and project management skills with attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced academic environment.
Excellent interpersonal and communication skills and ability to work with diverse populations.
Proficiency in Microsoft Office Suite and student information systems.
Ability to handle sensitive information discreetly and maintain confidentiality.
Problem-solving skills and ability to work independently with minimal supervision.
Knowledge of medical education structures, clinical rotations, and academic policies.

Responsibilities

Manage daily administrative operations for one or more medical residency or fellowship programs.
Assist program directors and associate program directors in maintaining educational quality and compliance with ACGME accreditation standards and other regulatory requirements.
Coordinate recruitment and support compliance with the National Resident Matching Program Match process, including interview scheduling, marketing materials, and candidate tracking.
Assist with onboarding residents and fellows by scheduling orientation and required training, confirming lecturers, and tracking attendance.
Coordinate lectures, update departmental calendars, and prepare announcements through newsletters, email, or other channels.
Serve as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.
Attend applicable meetings, take minutes, and post lectures and handouts for future reference.
Manage communications with visitors and other contacts.
Maintain knowledge of medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
Maintain learning materials and assist in preparing letters of agreement with affiliated programs.
Administer the resident management system, including maintaining demographic data and schedules, importing program and rotation goals and objectives, tracking conference attendance and leave schedules, and ensuring timely completion of duty-hours reports.
Update and manage program information in the Electronic Residency Application Service (ERAS).
Ensure required reports are submitted to the ACGME, Graduate Medical Education Committee, and other stakeholders.
Assist with onboarding and training new GME Program Coordinators and serve as a resource during their onboarding.
Adhere to University and unit-level policies and procedures and safeguard University assets.
Coordinate medical student rotations, including scheduling, onboarding, and evaluation processes.
Serve as the primary point of contact for medical students regarding program requirements, schedules, and policies.
Collaborate with faculty and clinical sites to ensure appropriate student placement and supervision.
Maintain accurate student records, including attendance, evaluations, and compliance documentation.
Assist with accreditation materials and site visits, including LCME requirements.
Organize student orientations, workshops, and educational events.
Monitor student progress and escalate concerns about performance, professionalism, or compliance.
Ensure adherence to institutional, departmental, and regulatory guidelines.
Support data collection, reporting, and analysis related to student performance and program outcomes.
Coordinate communications between students, faculty, and central academic offices such as the Registrar and Student Affairs.
Assist with onboarding processes, including background checks, immunizations, and credentialing.
Provide administrative support for curriculum development and implementation initiatives.