GME Program Coord II - SSO Graduate Medical Education -

USA Health•Mobile, AL

About The Position

The Graduate Medical Education (GME) Program Coordinator II provides administrative and operational support for a GME training program with 12–20 permanent training positions, or works under a lead coordinator in a program with more than 40 permanent training positions. The coordinator collaborates with the Program Director to maintain educational quality and ensure compliance with accreditation standards and other regulatory requirements. The role serves as a primary liaison for program leadership, trainees and prospective trainees, faculty, departments, participating sites, and accreditation and credentialing authorities. Work is performed under the general supervision of program leadership and the GME Institutional Administrator and is reviewed for performance and achievement of responsibilities. The coordinator supports program policies, curriculum, evaluations, accreditation, recruitment, credentialing, scheduling, educational activities, and trainee support. The role also assists with budgets and program expenses, maintains confidential records and applications, trains users on software and databases, and represents the program at applicable meetings. Regular and prompt attendance is required, as is the ability to work the defined schedule and overtime when required. Employees must work at least 20 hours per week (0.50 FTE or greater) to qualify for benefits.

Requirements

High school diploma or equivalent.
Five years of related experience, subject to substitution by education or a comparable combination of education and experience.
Proficiency in Microsoft Office applications.
Problem-solving ability.
Ability to show initiative and work independently and as part of a team.
Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
Excellent interpersonal communication and organizational skills.
Ability to adapt to a rapidly changing environment.

Nice To Haves

Bachelor’s degree may substitute for up to four years of required experience.
TAGME certification upon hire preferred.

Responsibilities

Collaborate with the Program Director and program evaluation committee (PEC) to develop, disseminate, implement, and annually review policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations.
Maintain the program’s policies and procedures manual, monitor faculty and trainee compliance, and maintain related records.
Maintain knowledge of medical licensure requirements, immigration policies, and ACGME accreditation and institutional requirements.
Maintain accurate and accessible education, accreditation, recruitment, credentialing, board certification, and reimbursement records.
Implement modifications related to accreditation, credentialing, and certification.
Collaborate with Program Directors to prepare letters verifying training.
Maintain and update schedules to ensure coverage and document trainees’ experiences.
Oversee the development, implementation, and documentation of educational activities.
Prepare, update, and maintain resident, faculty, and program evaluations, and monitor their completion.
Attend required meetings and maintain minutes as required by the ACGME.
Train faculty, residents/fellows, and staff to use software and online databases.
Represent the program at institutional, participating-site, and national meetings as applicable.
Provide residents and fellows with guidance, advocacy, and support during orientation, integration, professional transitions, and their educational experience.
Use software to access, manage, and maintain confidential residency applications and related documents.
Communicate with prospective residents and fellows about the application process, distribute recruitment materials, and communicate interview decisions.
Collaborate with the Program Director and selection committee on interview schedules.
Assist in preparing the GME program budget and process invoices and reimbursements for program-related expenses.
Complete mandatory department, educational, and hospital requirements.
Adhere to current infection control and safety standards.
Maintain regular and prompt attendance and work the defined schedule and overtime as required.
Perform related duties as assigned.