Program Manager, Graduate Medical Education Training Program

Florida Atlantic University

2d • $66,560 - $76,000 • Onsite

About The Position

The College of Medicine at Florida Atlantic University is seeking a Program Manager, Graduate Medical Education Training Program in Palm Beach County, Florida. The role coordinates Graduate Medical Education (GME) programs to ensure compliance with ACGME requirements and supports program planning, development, and academic and clinical requirements in collaboration with directors, faculty, and staff. The position is responsible for departmental recruitment, managerial, and financial functions, as well as medical education curriculum coordination, and communicates issues to appropriate higher-level authority. It reports to the Director and is accountable to the Designated Institutional Official, directors, department chairs, and senior program coordinators, as applicable.

The Program Manager coordinates the day-to-day operations of complex, multi-site, community-based programs. Duties include managing recruitment and trainee onboarding; maintaining rotation schedules, program data, evaluation processes, accreditation records, confidential trainee files, and budgets; supporting trainee matriculation, off-boarding, and issue resolution; and preparing reports and documentation for university, accreditation, licensing, and other organizations. The position is based at off-campus locations and may require travel between multiple sites during the day. Work is Monday through Friday, 8 a.m. to 5 p.m., with some evenings and weekends as needed.

Requirements

• Bachelor’s degree in an appropriate area of specialization and one year of appropriate experience, or a high school diploma and five years of appropriate professional/specialized experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
• Valid Florida Driver’s License.

Nice To Haves

• Experience in a higher education institution, medical school, or hospital.
• Ability to work collaboratively with faculty, staff, and students at all levels.
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office programs, including Word, Outlook, PowerPoint, and Excel.
• Exceptional customer service, organizational, and time-management skills.

Responsibilities

• Coordinate day-to-day operations of complex, multi-site, community-based programs, reporting to the Director.
• Execute Workday business processes.
• Plan and manage orientation for selected training candidates, including employment onboarding, licensing, credentialing, badging, IT access, and participating-site orientation.
• Coordinate recruitment and selection activities, including applications, venues, faculty assignments, candidate appointments, virtual platforms and devices, marketing materials, and recruitment-day itineraries.
• Collect and deliver trainee onboarding and credentialing requirements, create positions, and share trainee information with participating hospitals and clinical sites.
• Maintain program block rotation schedules with program directors, faculty, and chief residents.
• Manage electronic information systems and program data, reports, documentation, and websites, including ACGME Web ADS, American Board of Medical Specialty tracking, NRMP, and GME Track/National GME Census.
• Manage evaluations of the program, faculty, and trainees, and alert the director to evaluations of concern.
• Manage extracurricular activities, including didactics, well-being initiatives, retreats, seminars, and other programming.
• Create and manage a large budget, including allocations, expense tracking, and reconciliation.
• Maintain accreditation data for programs, including recruitment information for faculty, staff, and trainees.
• Assist directors with trainee issues, including disciplinary due process, records, meeting scheduling, and documentation of disciplinary decisions for accrediting and licensing agencies.
• Plan and manage trainee matriculation and off-boarding, including device collection, alumni information, and completion of records for the program and participating sites.
• Maintain confidential records of current and completed trainees in accordance with regulatory guidelines.
• Assist with preparation of alumni verification letters.
• Complete data management and reporting tasks as directed by the GME Director and DIO and for other agencies, organizations, and groups.
• Attend GMEC and GME coordinator meetings and national meetings of GME administrators.
• Proctor training examinations, as applicable.
• Perform other job-related duties as assigned.

Benefits

• Medical, dental, vision, and life insurance; flexible spending plans; Employee Assistance Program.
• State retirement options, including tax-deferred annuities and Roth 403(b) plans.
• Public Service Loan Forgiveness program for state employees.
• Sick Leave Pool Program.
• Paid vacation and sick leave, one personal day, nine paid holidays, and paid winter break at the President’s discretion, for eligible employees.
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program for eligible staff and faculty, with tuition assistance after six months of full-time employment; eligibility rules apply, and the program may extend to spouses and dependent children of in-unit faculty.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager