Administrative Program Coordinator II NE - Graduate Medical Education

Cleveland Clinic•Cleveland, OH

1d•Onsite

About The Position

The Administrative Program Coordinator II supports graduate medical education programs, providing administrative, technical, and operational resources with coverage in the Internal Medicine and Women’s & Children’s departments. The position serves as a liaison between departments and assists the Director with projects and daily operations, supporting ACGME-accredited training programs within the Primary Care and Women’s & Children’s Institutes. The role coordinates policy evaluation and implementation, identifies opportunities to improve operational efficiency, supports communications, databases, and budget-related processes, and completes routine operational responsibilities and project-based work. Specific duties may include expense reporting in OBGYN and managing Oracle expenses for residents and fellows. This is a regular PRN position, working days between 8:00 a.m. and 4:30 p.m.

Requirements

Associate’s degree and three years of administrative or project management experience; or a high school diploma/GED and five years of experience; or a bachelor’s degree and one year of experience.
Strong computer skills and experience with software applications.

Nice To Haves

Bachelor’s degree in Business Administration, Healthcare Administration, or a related field.
Experience in healthcare or a related organization.
Graduate medical education (GME) experience.
Educational background.

Responsibilities

Function as a liaison and an administrative, technical, or operational resource.
Assist the Director with projects and daily tasks.
Lead orientation and records management activities and ensure standards are maintained.
Develop and update interdepartmental education programs.
Assist with scheduling, coordination, preparation, and communication of meetings.
Facilitate and attend meetings and record key outcomes.
Identify key milestones and deadlines and proactively communicate project status and requirements.
Research, analyze, and organize information for presentations.
Assist department leadership with large or complex projects and initiate or lead less complex projects.
Coordinate policy evaluation and implementation and identify opportunities to improve operational efficiency.
Support development of communications, databases, and budget-related processes.
Complete routine operational responsibilities and defined project-based work, including possible OBGYN expense reporting and Oracle expense management for residents and fellows.
Perform other duties as assigned.