Administrative Coordinator - Medical Education

Mount Sinai Health System • New York, NY

1d

About The Position

The Administrative Coordinator is responsible for administrative and office service activities for the head of a department, care center, or division, including purchasing, payroll, records control, and human resources. The role is expected to oversee 1–2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive.

Requirements

• Bachelor’s degree or an equivalent combination of applicable experience and education.
• Five years of related administrative or business experience.

Nice To Haves

• Some supervisory experience.

Responsibilities

• Answers routine and specific inquiries when possible and directs inquiries to the appropriate department or individual when further information or resolution is needed.
• Assists in maintaining and monitoring budgets and grant allocations, and prepares documents for review and approval to maintain balanced accounts.
• Initiates and follows through on human resources and payroll transactions, generates weekly payroll submissions, and coordinates with human resources and payroll to resolve issues.
• Maintains adequate department supplies by monitoring inventory, identifying items to reorder, requisitioning merchandise, collaborating with Purchasing to secure favorable pricing, and tracking and renewing vendor contracts.
• Assists with planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships; coordinates participant information packets; and transcribes and distributes minutes.
• Develops, updates, or revises informational flyers, brochures, leaflets, and mailings.
• Researches, locates, and compiles information for reports; assembles and categorizes figures for calculations; and prepares statistical reports.
• Checks materials submitted for the supervisor's attention to ensure relevant data, authorizations, and other pertinent information are included.
• May assist the supervisor with grant applications, special projects, and JCAHO and other survey preparations.
• Mentors, trains, or orients new office support staff and monitors their performance.
• Coordinates administrative, secretarial, and general office support coverage.
• Assigns work, sets deadlines, and supervises assigned staff.
• Performs other related duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level