Executive Assistant Jobs

About The Position

Requirements

• High school diploma required.
• At least 5 years of administrative support experience, including support for executives or senior leadership in a professional environment.
• Ability to manage complex schedules, prioritize competing demands, and work independently in a fast-paced environment.
• Advanced Microsoft Office 365 skills, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Exceptional organizational, communication, and interpersonal skills with meticulous attention to detail.
• Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.

Nice To Haves

• Associate's or Bachelor's degree.
• Experience supporting a business unit president or senior commercial/business leader.
• Experience supporting office operations, facilities coordination, workplace administration, or office management.
• Experience planning executive meetings, customer events, leadership offsites, and employee engagement activities.

Responsibilities

• Manage complex calendars, meetings, travel, and expenses for the Group President, Commercial Solutions, and provide additional administrative support to onsite staff when required.
• Anticipate executive needs, prioritize competing demands, and prepare the executive for meetings, customer engagements, and business activities.
• Handle highly confidential information professionally and discreetly.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.
• Serve as the primary point of contact for the Fort Lauderdale corporate office and maintain a professional, welcoming, and efficient workplace.
• Coordinate office operations, facilities requests, workplace vendors, supplies, equipment, and general administrative services.
• Partner with Facilities, IT, Security, Human Resources, and Corporate Real Estate on office needs and workplace initiatives.
• Coordinate office moves, seating arrangements, workspace planning, and onboarding logistics for new employees.
• Manage visitor reception, executive visits, and customer meetings hosted in the office.
• Support local office budgets, vendor invoices, purchase requests, and expense tracking.
• Organize employee engagement activities, recognition events, town halls, and office celebrations.
• Ensure conference rooms, common areas, and office resources are maintained and operating effectively.
• Identify opportunities to improve workplace experience, operational efficiency, and employee satisfaction.
• Support business continuity and office readiness, including building communications and emergency procedures.
• Serve as a primary liaison for the Group President, Commercial Solutions, customers, business partners, and internal stakeholders.
• Draft and edit executive correspondence and business communications.
• Build effective partnerships across the organization and interact professionally with employees, clients, vendors, and executive leadership.

Benefits

• Health insurance coverage
• Voluntary dental and vision programs
• Life and disability insurance
• Retirement savings plan
• Paid holidays
• Paid time off (PTO) or vacation and/or sick time
• May be eligible for a bonus or incentive based on business need