Executive Assistant

Bristol Bay Area Health Corporation•Dillingham, AK

10d•$0 - $34

About The Position

The Executive Assistant serves as a key administrative partner to the Vice President of Facilities and Support Services and provides administrative support to department managers throughout the division. The position supports the efficient operation of Facilities Management and Support Services by coordinating communications, managing records and documentation, supporting regulatory and accreditation readiness activities, tracking projects and financial processes, and facilitating daily administrative operations. The role is a central point of coordination for leadership, staff, vendors, contractors, and external stakeholders, and requires strong organization, attention to detail, sound judgment, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. The position reports to the Vice President of Facilities Management & Support Services. Work is performed in a professional office environment with frequent interruptions and competing priorities. Occasional travel to remote village communities and other locations may be required for meetings, projects, training activities, and departmental operations.

Requirements

High school diploma or GED.
Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Knowledge of office administration, records management, customer service principles, and professional business communications.
Excellent organizational skills with the ability to prioritize multiple assignments and deadlines.
Strong written, verbal, and virtual communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Demonstrated problem-solving skills and the ability to work independently.
Ability to learn and effectively utilize department-specific software systems.

Nice To Haves

Associate degree in Business Administration, Healthcare Administration, Office Administration, or a related field.
Two years of progressively responsible administrative support experience.
Experience supporting executive leadership or management staff.
Previous experience with project coordination, compliance tracking, or records management.
Experience training, mentoring, onboarding, or providing work direction to others.

Responsibilities

Provide executive-level administrative support to the Vice President of Facilities and Support Services and support department managers as assigned.
Coordinate calendars, meetings, conferences, trainings, and special events.
Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents.
Maintain organized electronic and hard-copy records, including regulatory, accreditation, and compliance documentation.
Track project timelines, deadlines, deliverables, and administrative activities.
Support quality improvement initiatives, audits, inspections, surveys, and operational reporting.
Process and track purchase orders, invoices, and related financial documentation.
Maintain department information systems and assist with work order management tracking and reporting.
Coordinate travel arrangements, registrations, itineraries, approvals, and expense documentation.
Monitor administrative processes and identify opportunities to improve workflow efficiency and operational effectiveness.
Manage incoming and outgoing correspondence and departmental communications.
Provide exceptional customer service to employees, patients, vendors, contractors, and community members.

Benefits

Competitive compensation based on years of relevant experience.
Generous paid time off (PTO).
Medical and dental insurance, with BBAHC paying 100% of employee premiums and 60% of dependent premiums.
Profit-sharing retirement plan and 401(k) with employer match.
Group term life insurance.
Long-term disability coverage.
Employee Assistance Program (EAP).
Twelve paid holidays annually.
Continuing education and professional development opportunities.
Student loan repayment opportunities through eligible IHS, NHSC, and SHARP programs.