Executive & Board Relations Assistant

Clovernook Center for the Blind & Visually Impaired•Cincinnati, OH

15h

About The Position

Clovernook Center for the Blind & Visually Impaired is seeking a highly organized, discreet, and service-minded Executive & Board Relations Assistant to serve as the primary administrative partner to the President/CEO and Board of Trustees. The role supports leadership, governance, and office operations while advancing the organization’s mission. The Assistant is the primary administrative point of contact among executive leadership, the Board of Trustees, staff, and external stakeholders. The position supports board and committee activities, confidential communications, calendar and meeting management, institutional priorities and action items, and CEO-led special projects. It also supervises the front desk and switchboard team and reports to the President/CEO. Clovernook Center for the Blind & Visually Impaired empowers individuals who are blind or visually impaired through services, opportunities, and community engagement. The organization is an equal opportunity employer that values an inclusive workplace and encourages applications from people with disabilities and candidates from all backgrounds.

Requirements

High school diploma required.
At least five years of progressive experience in executive administration, office management, or board operations; nonprofit experience is preferred.
Proficiency in Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
Strong organizational skills and the ability to manage multiple priorities and meet deadlines.
Professional demeanor and ability to represent the organization effectively with board members, donors, community partners, and staff.
Demonstrated ability to handle sensitive and confidential information with discretion.
Ability to occasionally work outside normal business hours.
Successful completion of a post-offer, pre-employment drug screen and criminal background check.

Nice To Haves

Bachelor’s degree or relevant certificate.
Experience in a nonprofit setting.

Responsibilities

Provide administrative support to executive leadership, including calendar management, meeting coordination, correspondence, and communication with staff and external stakeholders.
Serve as the main administrative liaison for the Board of Trustees and its committees.
Schedule and coordinate logistics for board meetings, retreats, the annual meeting, and committee sessions.
Compile, format, and distribute board packets, agendas, reports, and presentation decks before meetings.
Attend board and committee meetings, take accurate minutes, track action items, and record key decisions.
Maintain official board records, bylaws, rosters, and compliance and governance documentation.
Meet regularly with the President/CEO to review priorities, provide updates, and track urgent priorities and projects.
Track action items from leadership meetings and follow up with senior staff to ensure deliverables are met.
Lead special projects and cross-departmental initiatives on behalf of the CEO, ensuring milestones are achieved according to plan.
Create and refine office workflows, communication and documentation systems, and digital filing structures.
Assist the Development team with tracking donor communications, grant deadlines, and special event logistics.
Liaise professionally with donors, community partners, funders, and volunteers.
Supervise receptionists and relief telephone operators, ensuring coverage and overseeing front desk and switchboard activities.
Maintain confidentiality when handling sensitive information.
Order and maintain organization-wide office supply inventory.
Perform other duties as assigned.