Executive Assistant to CEO - Concord Hospitality Enterprises - Raleigh, NC

Concord Hospitality Enterprises•Raleigh, NC

10d•$79,405 - $89,331

About The Position

The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role acts as a trusted partner to the CEO, managing complex schedules, facilitating communications, coordinating executive initiatives, and supporting the efficient operation of the executive office. The ideal candidate is highly organized, proactive, discreet, and able to handle sensitive and confidential information professionally. Responsibilities include managing the CEO’s calendar and priorities; preparing meetings and communications; supporting board and leadership meetings; coordinating travel and events; tracking strategic initiatives; conducting research and preparing reports; maintaining relationships with stakeholders; and exercising sound judgment with confidential information. The role requires at least seven years of progressive executive administrative support experience, including direct support of a C-suite executive. Advanced proficiency in Microsoft Office applications and strong communication, organizational, project management, and problem-solving skills are required. Experience supporting a CEO or President, in hospitality or multi-location organizations, with board administration, or holding a Certified Administrative Professional designation is preferred. The listed pay range is $79,405–$89,331. Concord Hospitality describes an “Associate First” culture focused on growth, balance, and diversity, built on Quality, Integrity, Community, Profitability, and FUN. The company states that it is an equal opportunity employer committed to diversity and inclusion.

Requirements

At least 7 years of progressive executive administrative support experience, including direct support of a C-suite executive.
Demonstrated experience managing highly complex calendars and executive priorities.
Exceptional written and verbal communication skills.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Strong organizational, project management, and problem-solving skills.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Experience supporting a CEO, President, or Chief Executive Officer.
Experience in hospitality, service, a management company, or a multi-location organization.
Experience with Board of Directors administration and governance support.
Certified Administrative Professional (CAP) designation or similar professional certification.

Responsibilities

Manage and maintain the CEO’s complex calendar, including meetings, travel, speaking engagements, and special events, keeping it current as changes occur.
Prioritize competing demands and ensure effective use of the CEO’s time.
Coordinate and prepare meeting agendas, presentations, reports, briefing materials, and follow-up action items.
Screen and prioritize incoming communications, correspondence, and requests.
Draft, edit, and prepare professional communications on behalf of the CEO.
Coordinate Board of Directors, committee, and executive leadership meetings as requested.
Assist with preparing board materials, reports, minutes, presentations, and supporting documentation.
Track and monitor action items from board and executive meetings.
Serve as a liaison among the CEO, Board members, executive leaders, owners, and external stakeholders.
Arrange complex domestic, private, and international travel itineraries.
Coordinate executive meetings, leadership retreats, conferences, and special events, ensuring seamless logistics and schedules.
Support strategic initiatives by tracking milestones, deadlines, and deliverables.
Conduct research, compile data, and prepare executive summaries and reports.
Assist with special projects and cross-functional initiatives as assigned.
Identify opportunities to improve efficiency and effectiveness within executive office operations.
Build positive relationships with internal and external stakeholders.
Serve as a gatekeeper and ambassador for the CEO’s office.
Facilitate communication across departments and leadership teams.
Maintain high standards of professionalism and customer service.
Handle confidential company, financial, legal, personnel, and business information with absolute discretion.
Exercise sound judgment when managing sensitive situations and executive communications.