Executive Assistant

LVMH Perfumes & Cosmetics•New York, NY

10d•$100,000 - $125,000

About The Position

fresh is seeking a senior Executive Assistant to provide high-level administrative and operational support to multiple C-Suite or leadership executives. The role calls for a proactive, polished, and trusted partner who anticipates executive needs, connects priorities, manages complex workflows and competing demands, and takes ownership of follow-through. The Executive Assistant will use sound judgment, business acumen, discretion, and strong communication skills while supporting senior leaders in a fast-paced global environment. The position coordinates executive schedules, meetings, travel, communications, expenses, records, events, and workplace operations. It also supports special projects and operational initiatives, helping leaders stay prepared and focused on high-impact work. During the first six months, the successful candidate is expected to learn executive working styles, priorities, stakeholders, company structure and policies, and become proficient in Outlook, Medius, and Concur. Within 12 months, the candidate is expected to provide strategic calendar and operational support, prepare polished executive materials, strengthen stakeholder relationships, and apply independent judgment and process improvement to enhance executive effectiveness. The role is based in New York, NY. Salary range: $100,000–$125,000 per year.

Requirements

At least 5 years of experience as an Executive Assistant, ideally supporting multiple C-Suite or senior leadership executives in a fast-paced, complex environment.
Experience supporting C-Suite or leadership-level executives with discretion, urgency, and professionalism.
Exceptional organizational, prioritization, and time-management skills, including the ability to manage competing demands and shifting priorities.
Strong business judgment and ability to understand context, anticipate implications, and connect information across people, meetings, and priorities.
Excellent written and verbal communication skills, including drafting clear, polished executive communications and materials.
Proactive, resourceful, solutions-oriented approach, with ownership and reliable follow-through without step-by-step direction.
High emotional intelligence and executive presence, and ability to build trust and communicate with senior leaders, employees, and external partners.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; advanced calendar management skills required.
Experience coordinating executive, team, or company-wide events, including logistics, vendors, timelines, materials, and stakeholder communications.
Comfort supporting office management or workplace operations and maintaining an organized, efficient, employee-friendly office.
Ability to maintain confidentiality, exercise discretion, and handle sensitive information with maturity and sound judgment.
Ability to remain stationary for an average of 7.5 hours per day; light to moderate lifting may be required; duties may regularly involve standing, sitting, reaching, stooping, kneeling, and operating a computer, telephone, and keyboard.

Nice To Haves

Experience with expense management systems such as Medius and Concur.
Bachelor's degree preferred.

Responsibilities

Manage complex, changing calendars for multiple executives using Microsoft Outlook, including prioritizing requests, resolving conflicts, and coordinating across time zones.
Anticipate executive needs, identify issues before they arise, and act as a trusted administrative partner.
Coordinate priorities, meetings, travel, communications, and follow-ups so executives are prepared and aligned.
Prepare executives for meetings by developing agendas, gathering materials, coordinating logistics, preparing conference rooms and audiovisual needs, and tracking next steps.
Draft, edit, and organize executive communications, presentations, meeting notes, briefings, and other materials.
Prepare, review, organize, and track executive records, information, materials, and action items.
Arrange domestic and international travel, including flights, visas, hotels, ground transportation, agendas, and briefing materials.
Oversee executive and departmental expenses, submitting invoices through Medius and credit-card expenses through Concur.
Handle confidential information with discretion and judgment, escalating, redirecting, or protecting information as appropriate.
Liaise between executives and internal and external stakeholders, representing leaders professionally and responsively.
Support special projects and operational initiatives by organizing workstreams, tracking deliverables, and ensuring timely follow-through.
Plan and execute company-wide events, leadership meetings, team gatherings, offsites, and employee engagement activities, coordinating timelines, logistics, communications, vendors, materials, and follow-up.
Support office management and workplace operations, including office organization, supplies, space needs, visitor logistics, facilities requests, and vendor support.

Benefits

Fresh and LVMH-sponsored training and workshops for personal and professional development.
Networking and relationship-building opportunities with the LVMH community and network.
Opportunities to join internal communities, including the DEIB Council, Sustainability Champions, and LVMH Employee Resource Groups.
Employee Assistance Program with free professional consultation, referrals, and counseling.
Free 24/7 confidential mental health support.
Flexible paid time off policy, including Summer Fridays.
Fertility services, family planning, maternity and newborn support, adoption and surrogacy assistance, and cryopreservation when part of fertility treatment.
Paid parental leave, including maternity, paternity, adoption, and surrogacy leave, subject to eligibility.
Travel and lodging for those who cannot access care.
Back-up dependent care and tutoring.
Fresh in-store discounts and gratis.
LVMH Group friends-and-family sales across its divisions.
Pre-tax commuter benefits through Wage Works.
Health club, sporting and entertainment ticket, and pet, renters, and home insurance discounts.
Medical, dental, and vision coverage.
401(k) with company match and additional employer contribution, subject to eligibility.