Executive Assistant & Office Manager

Maven Recruiting Group•San Francisco, CA

10d•Onsite

About The Position

A fast-growing Series A AI company is seeking a polished and highly capable Executive Assistant & Office Manager to support its Founder & CEO while helping build the operational foundation for the company’s next phase of growth. This high-impact role is suited to someone who thrives in an entrepreneurial environment, creates structure from ambiguity, and can move seamlessly between executive support, office leadership, and day-to-day operations. The Executive Assistant & Office Manager will be the operational backbone of the San Francisco headquarters and a trusted partner to the Founder & CEO. The role combines complex executive support with ownership of key office functions, helping keep priorities on track while fostering an organized, efficient, and welcoming workplace. The successful candidate will exercise sound judgment, show strong business acumen, and confidently engage with investors, board members, customers, and other stakeholders.

Requirements

At least 5 years of experience supporting senior executives, founders, or C-level leadership in a fast-paced environment.
Comfort operating in an evolving environment where priorities can shift quickly.
Exceptional organization, attention to detail, and follow-through.
Strong executive presence and confidence interacting with investors, board members, clients, and senior leaders.
Resourceful, proactive, and able to work independently.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while maintaining professionalism.
Positive, low-ego team approach and interest in building processes and helping organizations scale.
Proficiency with Google Workspace, Slack, and modern productivity tools.

Nice To Haves

Previous startup or high-growth company experience is strongly preferred.

Responsibilities

Provide high-level executive support to the Founder & CEO, including complex calendar management, meeting coordination, and priority management.
Coordinate domestic and international travel arrangements, itineraries, and logistics.
Act as a liaison between the CEO and internal and external stakeholders, exercising professionalism and discretion.
Support board meetings, investor meetings, leadership offsites, and executive-level events.
Manage confidential information and sensitive communications with sound judgment.
Own day-to-day office operations to ensure a productive, organized, and engaging workplace experience.
Oversee office vendors, supplies, facilities coordination, and workplace services.
Partner with leadership to implement and improve operational processes as the company scales.
Assist with team events, employee experiences, and company-wide initiatives.
Anticipate needs, identify operational gaps, and proactively implement solutions to improve organizational efficiency.